Simplified processes for Internal Market Movements – Hauliers

[Note: The information contained herein is accurate at the date of this event, however please refer to the written guidance on the Northern Ireland Customs & Trade Academy (NICTA) website for the most up to date guidance.]

Good afternoon, everyone, and welcome to this webinar from the Trader Support Service, or TSS. In this webinar, we will be discussing the simplified processes for internal market movements, what this means for hauliers now and over the next six months, and we’ll outline the timeline ahead for getting ready.

This webinar is the next step in the process of us providing more information so that you can be fully prepared for the new Windsor Framework arrangements by the 31st of March 2025. On the Northern Ireland Customs and Trade Academy website, which is often shortened to NICTA, there are also further educational resources available, such as previous webinar recordings and bulletins. We will upload a recording of today’s webinar to NICTA shortly after it finishes, and we encourage you to visit NICTA if you have not already done so.

On the next slide, you will see today’s agenda in more detail. We will begin with introducing you to the simplified processes, and we will provide a recap and look at who can use them.

Next, we will look at changes for the haulier, their relationships, authorisations and permissions, TSS journeys and goods movements. Following this, we will discuss parcels. And then, before wrapping up, we will also answer some of the questions you’ve provided upon registration and submitted to us via the live chat. If you are new to the TSS or wish to find out more about it, you can scan the QR code, which is on screen now. The QR code will also be displayed towards the end of the webinar, or you can use the links that we will provide later on, or even simply Google Trader Support Service.

On the next slide, though, to guide you through all of this, it is my delight to welcome today’s speakers, in Shanker Singham and Doreen Crawford. Simon Pettigrew from HMRC was also due to join us today, but unfortunately is unable to join and sends his apologies. So, Shanker is the TSS Customs and Trade Policy Lead. He is one of the world’s leading international trade lawyers, a recognised author, advisor to governments and companies, as well as an academic fellow of the Institute of Economic Affairs.

Doreen is a key stakeholder for TSS and is indeed our stakeholder manager. Doreen is an accredited customs and trade specialist with more than 25 years of experience, and she specialises in customs compliance and special customs procedures. Some quick housekeeping notes from me, though.

Firstly, please feel free to use the GoToWebinar dashboard to post any questions you may have.

We will have a question and answer session at the end where we will address as many of your questions as possible, and we will prioritise questions that are relevant to the wider audience, so we won’t be going into company or sector specific queries as such. If you are TSS registered and have specific questions, we ask that you contact the TSS contact centre or raise a case with your query to the TSS portal. And finally, if you are not yet registered with TSS, we encourage you to sign up for this free service so we can support you if you have any specific questions.

Please note that if you opt out of receiving TSS communications, you will not receive them and may miss out on communications that highlight resources, such as these educational webinars. On the next slide, though, I will hand over to Shanker to begin today’s presentation.

Thanks very much, Will, and I’m going to kick off with an introduction to the simplified processes. And just to remind everybody, this particular webinar is very much focused on the haulier experience, but there are three previous webinars that we certainly think you should have a look at on the NICTA website. One is the original introduction to UKIMS, UK internal market scheme.

The second is an introduction to the Windsor Framework, and the third is the one that we did a few weeks ago with more of a focus on the data elements that will be required for the implementation of the simplified processes for internal market movements. So what I’m going to do is do a quick recap on those. So if we can go to the next slide, please. So what are the simplified processes for internal market movements? They contain a range of facilitations for moving goods from GB to Northern Ireland that we’ve discussed and that are sort of set out at length in those previous webinars.

The thing to focus on are the information on the internal market movement, the internal market movement information itself. That is the simplified data set, the data you’ll be required in order to move goods from GB into Northern Ireland.

The second thing to make sure you focus on and familiarise yourself with is the Trader Goods Profile. The Trader Goods Profile supports the completion of and auto-populates some of the data on the internal market movement information. I’m going to talk about a little bit how the haulier interacts with the Trader Goods Profile. But if you are a haulier, your customers will, if they’re using the UK internal market scheme, if they’re on the scheme and they’re using internal market movement information, IMMI, the simplified processes, they’ll have a Trader Goods Profile and you may work out with your customer who has access to that and how that is actually used to simplify the process.

The third thing is UKIMS EIDR, which is not something that those of you who are on the trader support service need to worry about because that is something that you’re benefiting from the TSS’s ability to use entry into declarance records anyway, which is also a simplification. But if you’re outside of the TSS, then you can have your own UKIMS EIDR authorisation and that is available from HMRC.

If we go to the next slide, please. So what enables you to access the simplified processes and how do they work? So if your goods are moving GB Northern Ireland, first of all, they have to be not at risk of onward movement to the EU. You have to have a UKIMS authorisation.

The UKIMS authorisation, as we’ve said in previous webinars, is a prerequisite to using the simplified processes for internal market movements. The goods have to be moving from GB to Northern Ireland, direct transport, but that does include, as we note there, the transit movement from GB to Northern Ireland via Ireland. The goods must be in free circulation in GB before they move to Northern Ireland. In other words, they can’t be part of some customs process. And they must be GB domestic status goods, which effectively, if they come to the UK to GB, gone through a customs process, they’re in free circulation, there’ll be GB domestic status goods for the most part.

If they don’t qualify for these things, other Northern Ireland movements, for example, they are at risk of moving to the EU, then you cannot use the simplified processes for internal markets for those. If you don’t have a UKIMS authorisation, you can’t use the simplified processes. If they’re not in free circulation, if they’re not GB domestic status, then you can’t use the simplified processes. If they are goods that move from GB to NI, which can’t be declared not at risk, they will be automatically at risk and applicable EU duty rate will apply. Now that includes, so you will still have the ability to use reliefs and waivers. Now, goods that are subject to commercial processing will generally not be able to use these simplified processes unless there are additional requirements, unless you satisfy the processing exemptions that allow you to be on UKIMS.

And again, I’d refer you to the webinar we did specifically taking you through what those additional requirements are. If the goods have trade remedies attached, either anti-dumping or countervailing duties or safeguard measures of some kind, they’re not eligible for moving on the simplified processes. And if they’re moving under a special customs procedure, temporary admission, onward supply relief, return goods relief, they won’t be able to benefit from the simplified processes. We go to the next slide, please.

So what we’re going to talk about now in this next section is what changes for the haulier as you move into this new sort of system, if you want to take advantage of these simplified processes. We’re going to talk about the haulier trader relationship, the authorisations and permissions that you need to have if you are a haulier and you want to do some of these things on behalf of your customer. We’re going to take you through the journeys, the specific TSS journeys, and look at how goods actually move under these processes. So if we go to the next slide, please.

So the first thing, if you’re a haulier, understand your customer, understand these three, or answer these three questions, you know, what goods are moving, when are they moving, and where are they moving? You’ll need to know these three answers. So one of the things that we prioritised and really strongly suggest that you use this time between now and the implementation towards the end of March to have these conversations with your customers and to ask these questions. Do you or the customer have a UKIMS authorisation? Are the goods eligible?

And recall the slide previously in terms of the eligibility of goods to move under the simplified processes. Are these goods eligible to move? If the answer to those two questions is yes, you need to figure out whose authorisation is going to be used. It’s typically the UKIMS authorised person who has to fill in the internal market movement information, but that can be assigned, you know, the customer can assign that to the haulier if that’s better for your business model. If the goods are not at risk and the trader is UKIMS authorised, do they want to use the simplified processes for internal market movements? Are they an API user, for example? I mean, so it’s important to ask these questions and have these conversations so you understand, you know, what is being moved. If we go to the next slide. We know that many of you in the haulier community already do some of these processes for your customers. You often complete the customer’s declaration for your customer.

So what does this mean in the context of the Windsor Framework simplified processes?

Can you take advantage of the reduced data set of the IMMI for your customer? And you certainly can.

You can access your customer’s Trader Goods Profile. That enables the IMMI process, the input of the internal market movement information to be easier. But you will need to access your customer’s Trader Goods Profile to do that. Are you going to, with your customer, agree to do this before the movement? That eliminates any post-movement requirement that anybody has to fulfil. So there are some advantages of doing it that way.

If your business model is such that is difficult for you, you can always do the IMMI after the movement. So the pre-movement steps can stay exactly as they are with the ENS, the EIDR, or the SFD, leading to the goods movement reference, the GMR.

The IMMI can be done after the movement if that is better for your business model. I mean, the purpose of this is to give you as many options as makes sense for you.

For example, if you have these conversations between yourselves and the customers and you don’t have sufficient information from them, from the sender or the receiver, at the point at which the goods move, then post-movement IMMI may be the most sensible thing for you to do.

We would point out, though, that, you know, bear in mind, and there will be HMRC guidance on this very shortly, there are changes that are coming out on the GVMS system and the ICS2 system which is being introduced, which is the entry summary declaration system for Northern Ireland. That is being introduced. This is outside of the Windsor Framework. It’s happening because of, in the case of ICS2, because of European requirements. But you do need to keep an eye on what those requirements are and how they are changing. We go to the next slide, please.

So can you register yourself as a haulier for UKIMS authorisation? The answer to that is yes, you can. But please note that’s optional. That’s just if it makes sense for you as a haulier to be the UKIMS authorised person and to therefore do all of these processes yourselves on behalf of your customers. If that makes sense, then you have that option available to you. That does not mean that you have to do it. If you don’t want to do it, if it’s better for the customer to retain their UKIMS authorisation and for you to have access and permissions, that’s fine. That’s fine too. So even where you’re not responsible for the end destination, you can still be UKIMS authorised. But you will have to satisfy the not at risk criteria if you want to be UKIMS authorised. So remember, for our hauliers on here, remember that UKIMS is a trusted trader scheme and therefore you do need to satisfy the requirements of the not at risk criteria for UKIMS if you want to be authorised. And of course, as the UKIMS authorisation holder, then if you as a haulier of an authorisation holder, then you will have liability with respect to the information that is provided and there may be a financial consideration you want to think about. And of course, you’ll have to satisfy all of the UKIMS requirements. So these are the things that you need to sort of think about as you have these conversations with your customers.

If we go to the next slide, please. Other things to think about, these are not TSS related things, but certainly they are things that you may want to think about as you have these conversations.

Think about your booking tools and your systems. Maybe there are ways that you can update those systems to request or hold some of this specific data. There may be scripts or forms you can use in your in-house booking system to sort of tease out this information from your customers.

If you have regular long-term contracts with customers, that essentially you have a customer that’s basically doing the same thing on a repeated basis, you might want to think about a standard operating process. For example, a trader, you can envisage a trader moving the same, not at risk goods, not at risk of entering the EU, entering Ireland, they’re staying in Northern Ireland. You’re dealing with the same supply base in Northern Ireland.

You may want to think about, let’s figure out who has the UKIMS authorisation for that.

And that is a good fact pattern for using those simplified processes and filling in the internal market movement information. You might want to think about confirming in the contract that if the bulk of those movements are the same, the same sorts of things moving on a regular basis, but that you’ll follow that specific direction unless the trader otherwise notifies you. In other words, that would create a sort of default between you and the trader that you’re going to move all these things on a not at risk basis. You’re going to have the same process for your UKIMS authorisation or your permission into the Trader Goods Profile. All of that will be the same in general terms, unless the trader advises you otherwise. That may be a quicker way of doing things. Obviously, if you have relationships with customers that are very different and things are, you don’t always know where things are going to be moving, they’re not repeat things, then this may not be appropriate for you. But we just wanted to flag up some things that you might want to start thinking about as a haulier to facilitate the kind of conversation that you want to have with your customers. If we go to the next slide please.

So authorisations and permissions. I mentioned you can be authorised yourself as a haulier for UKIMS.

You will need to check and know who has these authorisations. Does the trader have a UKIMS authorisation? Is the goods that are being moved, are they subject to some of these DEFRA schemes, the Northern Ireland Retail Movement Scheme, the Northern Ireland Plant Health Labelling Scheme. You need to know that because there are requirements obviously for all of those movements and the NIRMS and NIPHL as we demonstrated last time in the previous webinar, there is an interaction with the customers process there. So understanding from your customer whether they are NIRMS and NIPHL authorised is also very important. If you decide that you don’t want to be UKIMS authorised but you want to have a permission to use your customers UKIMS authorisation, TSS will allow you to do that. There is a permissions process for third-party use of those UKIMS authorisations. There’s also a TSS process, there will be a TSS process for ensuring that you can access your Trader Goods Profile. You can either do that on a read basis or even a read-write basis. The TGP is a useful tool for supporting the completion of that internal market movement information, so it makes life a lot easier for you. So you may want to get a permission into the TGP. And of course the UKIMS authorisation holder needs to grant permission before the third party can actually use it and we have these permissions in place to prevent any unauthorised use of UKIMS authorisations or indeed the Trader Goods Profile.

Okay, I think that we are now moving on to a poll, Will. Yes, yes indeed, thank you, thank you Shanker.

We are going to launch our first poll today and this one is asking you, will you support your clients with the option to move goods using the simplified processes, options being yes, no, not sure or continue as is. So just as people are answering that poll Shanker, we have the following questions come for you from the audience already. This person says that they are already set up on TSS to complete movements and supplementary declarations on the trader’s behalf as an agent or intermediary. Does this person have to do anything to be able to submit an IMMI on their behalf?

Right, so I’m assuming that they would like to do this on behalf of their trader just as they do the process on behalf of their trader now. So you will, to do it, you will at least need to have third party access to the trader’s UKIMS authorisation. If they want to use the trader’s TGP they would need permission to use that. So that permission has to be given to you by the customer, by the trader and if you have those then you can certainly submit the IMMI on their behalf and you can use the TGP to populate the internal market movements information.

You recall that you also have a facility to be an agent or intermediary already set up on a customer’s TSS account. So you’ve got a number of facilitations and tools that you can use.

But yes, I mean provided you get these authorisations you can certainly do it.

Terrific, thank you. Thank you Shanker. Let’s see how everyone’s voted on that poll. So I’m just going to share the results now. So a third of you are saying yes, you will support your clients with the option to move goods using the simplified process. Very few of you saying no, only 3% of you but just under a half of you aren’t sure at this stage. 15% of you will say you will continue as is. Shanker, just to begin with you on this poll, is that surprising at all at this stage? There’s quite a lot of people who aren’t sure at this stage. So what do you think about that? Yeah, I think I’m sort of encouraged that a third of you are intending to do this. I’m not surprised that half are not sure because the whole purpose of this webinar is to give you the information you need in order to make those decisions and until you’ve had these conversations with your customers, that’s not surprising at all that you haven’t decided. So what I would encourage from this is have those conversations with your customers and you know TSS is available for hauliers and for traders to help them through this process. We go a series of engagements with you and if you have questions then we strongly encourage you sooner rather than later to raise them with us so that we can help you understand what is the best way of doing this for your business model. I mean I think once you’ve decided what to do and you’ve got into a sort of habit of doing it then it’ll become much more straightforward exercise but you know time invested now to figure out the best way to benefit from these simplified processes is a good investment and we strongly encourage people to sort of have these conversations now.

Terrific, thank you Shanker. Proactive planning always seems a good idea. I’m going to close that poll now and on the next slide though I’m delighted to bring on Doreen. Over to you Doreen.

Thank you very much Will. Yeah expected results there in that poll. Yeah so I’m going to take you through the next section now and this really is just going into what the TSS will do to support the journeys using our portal and to navigate through the simplifications in the Windsor Framework. So again using the trader journeys and we have alluded to these in our previous webinars, so I would encourage you to use that information for some background to review those webinars in conjunction with this one. So the TSS has two primary journeys that will support the movement of goods under the simplifications. So there is an IMMI pre-movement so that means that you collect all the information and submit it before the goods move and then you have the option to move the goods as you move the goods today and then whoever is completing the supplementary declaration post-movement will then be able to if they wish to avail of the reduced data from the commercial information on the IMMI after the goods have physically moved. So those are the two journeys that we support and to put that into how that actually works in practise. The TGP is actually there can be used both pre and post movement and it will support core information that’s submitted by the trader for the products that they’re moving and it is a one-off exercise to populate that there profile that is a useful tool that has been created by HMRC which traders again can access through the government their own government gateway and once the access is given to that we can then use that information either with the haulier or via the TSS to pre-populate information for the goods that you’re moving. So you can use pre-movement and post-movement internal market information records can also be an integrated part of the journey or you can actually create them as a standalone product as well so again you’re getting that flexibility within the Windsor Framework simplifications. Again with using the trader support service portal you can put the movement information in on a manual basis as some traders do today fill in the fields in the portal or you can also avail of our API functionality again for those larger movements with multiple records to be processed for the same movement as well.

So again it’s all about supporting the movement of the goods in the most simplest and effective process for your business needs. Next slide please. So we just want to use this to kind of give you a visual of what that’s going to look like at a high level just before I get to the information that actually is required for the journey. So again just highlighting here that we have the pre-movement so this is where you would collect all the information before the goods move so that’s the conversations that you would be having that we’re encouraging right now to have with your customers. You would raise the goods movement, you would raise the IMMI and obtain if you’re using the integrated GVMS option within TSS and obtain the GMR all at the same time.

The information would be collated and submitted simultaneously to give you that pre-movement simplification. You would then have your GMR book into the ferry and then deliver the goods and that there would be no requirement then for anything to happen after the goods arrive in Northern Ireland. So that’s just one of the journeys, the pre-movement one. The second journey again we have the option here where we could use that internal market information simplification post-movement. So you start your journey exactly as you do today.

You raise your ENS, you raise the movement information as part of the ENS into the TSS portal, you obtain your GMR, again you can’t avail of the automation there in GVMS.

You book the goods in, move across on the ferry into Northern Ireland, deliver the goods and then there’s that final step where you can either do a supplementary declaration or you can avail of the simplification to use the reduced data set here from the commercial information and fill in those additional fields for a post-movement. It may as what we call that their record.

That is submitted for internal market movements. So again TSS is supporting both these journeys and it’s up to your business which one’s going to work the best for you. When you can get the information and whether or not you’re as a hauliers you’re going to take that extra step and do this behalf of your customer. If I can move to the next slide please. So as a highlight we have been asked many times, well what is this information that we need for this journey? So we’re using this slide just for illustration purposes for the types of information that’s collated using the TSS portal. So most users are going to be familiar with the ENS information that’s collected via the portal and again I would recommend that you use the Northern Ireland Customs Trade Academy, NICTA as we call it, to refer to the ENS step-by-step guide.

There’s also a haulier checklist that’s in there for the current movements which again is very useful. Both of these resources we’re currently updating to reflect the changes and the new flexibilities being introduced as part of the Windsor Framework and this will include an internal market movement information data guide which is going to be really useful because it very clearly calls out what information is required and where that information is going to be collected from and where it can be auto-populated as well. And then we’re also going to have those checklists for the pre and post movement simplifications as well to help the hauliers.

I think we have two that’s coming out and it’s for hauliers and carriers as well. So again they’re really useful checklists that we will be releasing as part of our ongoing programme.

So here many, going back to this slide here, many of the pieces the information is collected at different stages through the journey and you can see some as hauliers you can see some of the information that you do put into the ENS stage within the portal and some of the information on the left-hand side of this slide is collected at the consignment information stage as well.

So when you’re using the portal you will, if you think about the breadcrumbs that you use within our portal along the top, you will see to create a movement and you’ll get an ENS and then if you’re creating the consignment you would get the reference DEC as the record. So then what would happen pre-movement is you would also then get, you’d be able to create an IMMI record as well and depending on the order and how you complete these within the portal the IMMI information could actually, the only information you need to put into the IMMI because of the how the portal has been decided to pre-populate and maximise the benefits of using permissions and authorisations from your trader profile, from your UKIMS authorisation being loaded onto our portal and an authorisation being given to other users to use it. For TGP being integrated into our portal an authorisation being given to the TSS to give access to other users will actually add the benefit of only maybe five or six fields being required at the end of completing the IMMI.

So if we look at the right-hand side of the slide I just want to focus in on the UKIMS authorisation, holder authorisation is required within the IMMI but this can be pre-populated from the TSS as long as you have uploaded your authorisation and given permissions for other people to use your authorisation on the movement.

The item price is going to come from your commercial invoice or information that’s being supplied by the business movement that you’re moving the goods on. The commodity code this if you’re using these simplifications can go to six or eight digits within the internal market movement information and again this can be pre-populated from your TGP so again it’s required but it might not be information you have to key in, you can pre-populate.

You will need the gross mass. Procedure codes are required but again depending on the how you set up your authorisations within the portal you may get some ordering population of that information into the IMMI record and that also goes along with the additional procedure codes as well depending on the checks and the choices that you’ve made inputting previous information.

Country of origin is a key piece of information and again this can be auto populated from the Trader Goods Profile and that TGP we keep referring to and again more up-to-date those Trader Goods Profiles are and the access that’s being given to the hauliers means that you can utilise that there simplification for each and every journey where it’s available.

I have put in here supplementary units this is only for specific types of goods that are being moved and again this can be auto populated from the Trader Goods Profile as well and then I put an invoice number because sometimes for that reference purpose it can go in there to help for traceability that we hear that sometimes some of the users struggle with and again this is optional it’s not mandatory but I wanted to pull out some of the fields that are required within the internal market movement information but you can’t find anywhere else within the TSS journey.

So the types of packages, number of packages and packaging marks also is required in the IMMI but it can also be submitted via the consignment information as well so it’s not always something that you have to repeat through the journey we can use if you’ve it’s been given in either ENS stage or it’s been given in the consignment information stage it will then auto populate and be pulled through into the IMMI stage for use within the TSS portal.

So I would recommend keeping an eye out for those data guides and those checklists once they’re published onto NICTA because that will give you a lot more information I didn’t want to put it on these slides today because there’s too many different journeys because these simplifications are so flexible for businesses.

So if we could perhaps move on to the next slide please. So within the user journeys again we just want to highlight how does this work with layman’s terms what does it actually mean as an overview of the whole journey within TSS. So a slightly different viewpoint from just putting in data into boxes on a system we wanted to think about well if I was moving goods how would I think about this. So if you’re doing a pre-movement internal market movement and you’re going to submit the information pre-movement you are going to have to check some things first and that’s to confirm whether or not the goods can move under the UK internal market scheme. So confirm who has the UKIMS authorisation. Does your customer benefit from any of the different schemes?

Are they moving goods with some of the additional benefits of the Northern Ireland retail movement scheme or the NIPHL for the plant labelling? If they are again check that out to see if you can get those additional simplifications with the movements. Agree who’s going to be giving you the information. Are you going to be submitting the information as an additional task for your client? Is the trader going to be doing a standalone IMMI? Are they going to be doing consignment first and then handing over the reference numbers for you to complete the movement on their behalf? Again encouraging those conversations up front kind of like will have set the expectation of who’s given the information where. Has one of the checks to do whenever you’re moving goods and you are using the simplifications, has the customer given you permissions within the TSS to access their information? Again we’ve put that in there and you may think that’s quite obvious but if you’re moving a time-sensitive shipment and you can’t get into the system you don’t want to be unloading and reloading your trailer. So again it’s just checking up front that you have those permissions and everything is lined up, all the ducks are in a row.

Again you might actually be able to benefit from a simple description that can be used in the Trader Goods Profile. Within the Trader Goods Profile and again we highlighted this in our previous webinar, you have your own simple goods description or a SKU code or whatever that’s going to be. Then you have a goods description and then you have whatever is going to be your 6 or 8 digit commodity code that you’re setting up on a one-off basis along with the goods origin etc.

But again you may if you’re benefit from that if you are putting in goods and you want to say apples and it’s particular trader and it will put everything else in for you on the system. So again we would encourage you to look into that as part of that upfront conversation to see whether or not a trader is utilising that. So once you’ve got all the information and you’ve agreed everything up front it’s then you can move the goods or get ready to move the goods and that’s raising the information into the TSS and we’ve tried to simplify this as much as possible. So again you can automate it using the GVMS, you can use the reduced dataset, you can auto-populate using the TGP and you can make those decisions who at which stage is passing the information and submitting it into the TSS so that you the haulier can then get your GMR correctly in a timely fashion.

Once the goods go and if you’ve got your MRNs etc then you can just deliver, and there’s no routine customs checks on these pre-lodged and pre-movement IMMI’s.

There’s no additional tasks for the trader, and there’s no customs duty because by using the UK internal market scheme the traders already stated that the goods are remaining in Northern Ireland.

So again we just wanted to take that away from the technical, this is the box you have to fill in to how does it actually work in an organised fashion, what’s the process you need to do as a haulier, what do you need to cheeck at which point and how does it work. Next slide please.

So again the post-movement internal market information which we say you don’t have to do everything up front but if you’re going to use any of the simplifications whether it’s pre-movement or it’s post-movement you do need to confirm whether or not the goods that are moving are going to be moved under UKIMS and also it’s very good practise there to check whether or not they’re availing of any of the other schemes. So then once you’ve you know that for your goods that you’re moving then we just follow the same processes we have at the moment there’s no change there but the goods will require all the licenses etc that they currently require for moving from GB to Northern Ireland depending on the type of goods that are being moved.

Once they arrive in Northern Ireland again it’s the same as today it is intelligence-led risking for checks and then it’s up to whoever within the agreed process is going to submit the information post-movement and again this is where, by using UKIMS you can benefit from the IMMI by using the reduced data set to close out that requirement. So it’s not a supplementary declaration it’s reduced data and it must be submitted before the 10th calendar day of the following month in the same way that you have to close your declarations on the TSS today.

So can we move to the next slide please? So lots of the questions that we get from hauliers is can you use the simplified processes for groupage? So we wanted to call out some of those questions in the webinar today. So the simple answer is yes you can use the simplified processes and the use of those IMMI’s the internal movement market movement information as part of the process for the groupage for those multiple small loads that are consolidated into a full load for bringing across in the one unit. So to use it you have to remember that each individual consignment within the load must have an IMMI. You can’t consolidate all of them into one IMMI for the full load it has to be at each customer level and all of the goods within that customer movement again you would be looking for them to be not at risk if you want to take advantage of that simplification using an IMMI.

It then takes us into the question well what happens if you’re moving a groupage load or a consignment and it has both at risk and not at risk goods within the same consignment and again there’s two ways we can address this. Either you can split the consignment pre-movement and you can use an IMMI and benefit from all the simplifications for the products that are not at risk and then you can do a supplementary declaration through the current process for the goods that are at risk. The same ENS will be used for both of those movements if that consignment is split before the goods move. Or you could do what you do today and you could move the goods on a Sup Dec and put in different lines for the at risk and not at risk goods. So again Windsor Framework has given that flexibility about how and when you use those simplifications. So what happens if your groupage have the mixed risk consignments and again it’s kind of from the answer I gave you before. You can move it in one consignment using the current processes and then you can split those line items in the same supplementary declaration but you have to remember that the pre-existing rule here for all of the goods that are moving under these simplifications are that if it contains at risk goods it does not meet the requirements to use the simplifications and the internal market movement information.

The goods must be not at risk and meet the additional requirements to use the simplifications is what I’m going. So again that’s going back to those conversations with your customers before you move the goods to just confirm that they meet those requirements. Next slide please.

So quickly Doreen, I think we’re going to do a poll at this stage. So let me just close that poll now. Everyone’s asking you are you aware of what information you need to move not at risk goods on behalf of your customers and we are getting some great questions coming through as well. So Doreen just while people are answering that poll a few people have been asking is the TGP mandatory? Oh great question and the answer is no.

The Trader Goods Profile is a tool to support completing the simplified data set. It is not mandatory, it’s not compulsory to use, it’s optional and it’s there just to simplify the process and benefit the traders that are going to use it. Perfect, thank you. Thank you Doreen. A fair few of you voted on the poll so I’m just going to close that now conscious of time.

So the results for those of you who managed to vote, 63% of you saying yes you are aware, 9% of you not, 28% of you require more information. Again Doreen does that about tally with what you’d expect? It seems relatively positive that quite a lot of people are aware.

Yeah I think that this is really a very positive result to know that the hauliers are aware and that the goods that they are moving are not at risk and they know their customers and their customer base of the end use of the goods. So yeah I think this is a really promising result in this. Perfect, that’s great news. Right I’ll close the poll and hand back to you for the next section. Thanks Doreen. Thank you. So if we can have the next slide please.

I’m going to go through the parcel section and unfortunately Simon couldn’t join us today so I’m going to just present the information that he had prepared for us.

Just let everyone know that HMRC has delivered quite a few workshops out to the hauliers and the public in general around post and parcels. So this information you may have already seen in those settings but for today I’ll go through the information for our audience today.

So the new arrangements for the parcel movements from Great Britain to Northern Ireland.

So within the Windsor Framework there is the new arrangements that are going to replace the existing grace period for parcels. The new parcels arrangements will differ depending on the sender and the recipient and there will be different processes for business and consumer routes. So again with that in mind we’re going to look at the consumer parcels and that new consumer route. So the goods being moved by an authorised carrier under the new scheme will move the consumer parcels through the consumer route with no customs declaration or duty, no notification to customs and no safety and security declaration requirements.

So again that’s specifically for the consumer parcels and the consumer route under the new UK carrier scheme. So the goods will move through GVMS with a new option and the parcel operators attach their EORI to their UK carrier scheme to allow the goods to move without individual declarations. This will allow the parcels to be sent from friends, families or businesses in Great Britain to Northern Ireland as smoothly as they are now. So again if you’re moving parcels for some of these operators as a haulier, again have that conversation to see if they are registered under the new scheme. Now there is some restrictions here for the consumer route. So it’s down to the weight of the parcel so up to 100kg for a single item or 31.5kg if the consignment is made up of multiple items. So just to clarify there, so the consumer to consumer, business to consumer and consumer to business can all use the new scheme with the exception of parcels over those weights.

If the parcels are over those weights they will have to then go and use the business to business route. The business to business route will follow the process that we use for freight right now.

So you’ll be able to use your UK internal market scheme and depending on where the goods are destined again you’ll be able to take some of the benefits from the simplifications that we’ve just gone through the TSS. So the next slide please. So what is the scheme, the UK carrier scheme? So as discussed in the previous slide the consumer parcel route allows you to move parcels without individual customs declarations or safety and security requirements and duty regardless of how much it is. But again this is for the consumer route.

The new scheme is the access point to this route. The carrier is a term used in different ways across customers. What we mean by carrier here is the person or persons that are physically responsible for moving the parcel into Northern Ireland. So it’s not necessarily a carrier in the traditional sense. It can be a haulier acting on behalf of the carrier.

But it allows authorised carriers to instead of simply provide the data in a customs manner, it allows them to give simplified information and it is just basic information things like the senders and the recipient’s address and the description of the items inside the parcel and the value and the weight. The carrier then give this information to HMRC, and again it’s just it keeps in line with the agreement with the EU and keeps a high level view of their operations. So again this is specific to the consumer route and again we would encourage you if you’re moving consumer parcels on behalf of anyone to have those conversations to see whether or not they have actually signed up for the carrier scheme. Next slide please.

So again the scheme is not required for businesses sending or receiving consumer parcels.

Hauliers again you may decide to sign up for the scheme to become an authorised carrier but again it goes back to the original point that Shanker made. This will very much depend on your business models. If you’re moving consumer parcels for a UK authorised organisation you may actually be able to use their authorisation to move the goods on their behalf.

So again it’s having that conversation for those parcels that you may be using as a haulier as well. If you don’t meet any of the parcels that you’re moving and you don’t meet any of the requirements under the consumer scheme then you can use the business to business route and optimise the UK internal market scheme and the simplifications outside of the post and parcels under the Windsor Framework. And again as we pointed out the very last here you may actually decide just not to use the scheme and move the goods through freight anyway. Again that’s clearly a business decision. So next slide please. If you are looking to and I can see the time well if you’re looking to apply all of the details is on HMRC and again this information has been presented by HMRC previously and I’m going to hand back to Will now.

Terrific thank you Doreen. Really some really great information but really well explained as well so I hope that’s been useful for everyone. We’ve got one last poll this one asking you are you aware of the movement requirements for business to business parcels? Again I’ll leave that poll to one for a few seconds and as you’re answering just to say there’s been a lot of activity by us in TSS and HMRC to support business readiness. After this poll there will be a slide highlighting the different resources that are available and the forthcoming activities planned for early 2025. Please do pay attention to this slide and you can go on to the NICTA website for updates and guidance as well. So I’ll leave that part one on a little bit longer.

Thank you everyone for the questions you’ve been asking by the way. We have been I know the team’s been answering some of them in the background and we do often publish quite a few FAQs on the site and for the bulletin as well. So we do get to questions as much as we can generally speaking but I’ll close the poll in three two one and here are the results. So 44% of you are aware, 26% of you are not and 30% of you are also aware but it doesn’t affect the goods you move. So interesting spread there. Conscious of time though so I’m going to close the poll and on the next slide hand back to Doreen just to talk through some of the activities which are coming up.

Yes and please keep an eye out on our communications. If you have opted out of communications I would encourage you to sign back in because over the next coming months there has been and will be lots more communications on preparation for March 2025. So again the launch of the Trader Goods Profile is coming in January. There’s going to be lots of activity and cons from HMRC and that will be complemented by our own communications via the bulletins and our NICTA website. So please continue to follow us to get information on how we can help you transition into the requirements for March 2025. I’ll hand back to Will.

Terrific thank you again Doreen. So if we move to the next slide. I just had to thank our speakers again Shanker and Doreen for the introduction to the supplied processes for internal market movements and everyone in the audience for asking the questions before and during this webinar.

As alluded to do remember that if you are TSS registered and if you have further questions that have not been answered today within the webinar we ask that you contact the TSS contact centre or raise your question via a case in the TSS portal. If you are not registered with TSS we encourage you to sign up to this free service so we can support you if you have any specific questions. We’ll try to if Doreen and Shanker can, we can ask a couple of questions which we did get through beforehand on the next slide. So Shanker if it’s okay to just hang on for a couple more minutes. We’ve had a few people ask a question along these lines. So as a haulier how would I know if the goods I am moving are using an IMMI and where do I get this information? Okay that’s a good question. So you’re going to get that information from the customer and so that sort of really highlights the fact that it’s really important to have these discussions with your customer beforehand and I would say you know based on the presentation we made before is there a way that you can ask this question as a standard part of your booking process?

Is there something you can do in that way? I’d refer you back to the section of the webinar on know your customer and you’ve got to ask the sorts of questions you know who has the UKIMS authorisation? Do you need permissions to it? Do you want to be authorised as a haulier for UKIMS yourself? Are the goods eligible to move? You know are they NIRMS? Are they NIPHL? All of these questions you may want to have some sort of you know almost like a decision engine where you have a series of questions that you ask and then you make your decision based on that.

And again you know refer to NICTA for all of the data that you need.

Terrific, thank you. Thank you Shanker. We’ll do two more questions conscious of time. So Doreen, a few people have been asking about what are the benefits of an IMMI when an ENS 10 digit number by hauliers will be needed anyway?

Okay, I’ll interpret this question. So if a haulier is completing the IMMI on the trader’s behalf they’ll be able to use the reduced data set and again depending on the categorisation criteria which we’ve talked about previously that’s going to be a six or eight digit commodity code. And again you can get it auto populated from the Trader Goods Profile but just for saying the ENS 10 digit number by hauliers. So currently the haulier doesn’t need to put the 10 digit code into the ENS. However there are, Shanker alluded to it earlier, there are some changes coming to ICS and it’s being replaced by ICS2. And again for Ro-Ro, and I’m going to specifically say Ro-Ro hauliers into Northern Ireland, these changes are due to be introduced in September 2025. This will include a requirement for a six digit com code in the ENS. So again we will give information, more information about that. But currently the no commodity code is required in the ENS. Thanks Will. Thanks Doreen. And we’ll do just one last question for Shanker. This person says I’m a haulier doing third-party work we receive from customer MRNs and create a GMR.

How does this affect us? So if you’re currently doing all of that then there is a way that can be continued. If the trader is completing the movement information they can provide you the haulier with the MRN so that you can create the GMR in the normal way, you can carry on doing that.

If you decide it’s easier to do the IMMI then the haulier can certainly do that. If the trader wants to do the IMMI instead of the current process and pre-movement and then give the haulier that information that also can happen. So there’s a multitude of options really to that you can use to make this as easy as possible and it really does depend on your business model. What makes the most sense for you which is why we sort of strongly encourage these early discussions. I would just point out a couple of things that Doreen sort of highlighted that are coming down the pipe that you do need to have an eye on which is the changes to GVMS. The particular one is the requirement for notice of presentation to customs because the EIDR process doesn’t involve a frontier declaration. The traders will have to submit a notice of presentation to present those goods. So look out for the GVMS, the HMRC guidance on GVMS changes and as Doreen also mentioned the ICS2, look out for HMRC guidance on ICS2 and what the requirements there are and then you have to put all of that into the mix in terms of what makes sense for your business model.

Terrific, well on that note we really will have to start wrapping up today’s webinar. So thank you again to Doreen and Shanker for your time and such great presentations today and thank you to everyone for the questions you’ve been sending in both in advance and during the webinar. On the final slide you will see information about how you can get further support from GOV.UK, NICTA and TSS including a scannable QR code to the TSS website. I also posted a few links into the chat earlier. Please remember that the recording of this webinar will be uploaded to NICTA shortly. NICTA also hosts the TSS bulletin which contains important information for TSS users and is sent via email to subscribers. We’re pleased to announce a further, more in-depth, Windsor Framework webinar is to be delivered shortly so please do keep an eye out on NICTA and the TSS bulletin. Again if you do have any specific questions we ask that you contact the TSS contact centre on the number provided and our agents will support you.

But for now all that’s left for me to say is thank you everyone for joining today’s webinar. Goodbye.