This video will help you when moving goods from Great Britain to Northern Ireland using the simplified processes for Internal Market Movements. Specifically, it will guide you through how to submit your Internal Market Movement Information for eligible goods using the Trader Support Service.
Transcript of this video:
00:00 – Welcome to this video on how to submit your Internal Market Movement Information for eligible goods using the Trader Support Service.
00:08 – During this video we will start by providing an overview of the Goods Movement Journey. Then, demonstrate how to use TSS to submit Internal Market Movement Information, which can be submitted either pre or post goods movement. The Internal Market Movement Information is referred to as IMMI throughout this video. We will show you how the Movement Reference Number, or MRN, is generated using TSS. And finally, point you to further guidance on these topics.
00:39 – By the end of this video, you should know how to create and submit an IMMI in TSS. This will enable you to take advantage of the new simplified processes and use the IMMI instead of moving goods by the current process, of using the TSS Simplified Procedure and completing a post-movement Supplementary Declaration or submitting a Full Frontier Declaration.
01:02 – Where goods are eligible to take advantage of the simplified processes for Internal Market Movements TSS provides two new options.
01:11 – You can submit the Internal Market Movement Information for your goods before they arrive in Northern Ireland by submitting an IMMI pre-movement. The IMMI is a simplified dataset that contains the information of your goods movement and replaces the requirement to submit a Supplementary Declaration post-movement or Full Frontier Declaration. Once the pre-movement IMMI is submitted, there is no requirement to submit any information post-movement.
01:40 – To use this journey and submit the IMMI pre-movement, you still need to complete an Entry Summary Declaration, known as ENS. You will then complete an IMMI to obtain the Movement Reference Number.
01:54 – You should then submit the Movement Reference Number of both the ENS and the IMMI into HMRC’s Goods Vehicle Movement System, referred to as GVMS, to obtain your Goods Movement Reference, known as GMR, which is required to board the ferry to move the goods.
02:07 – Note this is an important step, and we will explain this in more detail at the end of the demonstration.
02:13 – If you are completing a pre-movement IMMI, there is an option to use the Consignment First process.
02:20 – Using Consignment First enables you to create the IMMI consignment before the ENS is arranged by the carrier or haulier. This is a useful option for groupage hauliers that have consignments for multiple traders and delivery points. It is also useful where the ENS submitter is not the same as the IMMI submitter. For example, the trader may wish to complete their own IMMI and provide the Local Reference Number to the haulier so they can add that to their ENS.
02:49 – The second new option available to Traders wishing to benefit from the simplified processes for Internal Market Movements is to submit the IMMI post-movement.
02:59 – To do this, you can continue to move goods using the TSS Simplified Procedure and submit the same information pre-movement, as you do today. You then have the option to convert the draft Supplementary Declaration in your TSS Account to an IMMI and submit the IMMI post-movement.
03:18 – To use the TSS Simplified Procedure and obtain a GMR there are two movement options for either non-controlled EIDR movements or controlled Simplified Frontier Declaration, known as SFD, movements. For non-controlled EIDR movements you will need to continue to submit an ENS and obtain the Movement Reference Number, and you will receive a Local Reference Number from TSS for the non-controlled consignment, that is required to obtain your goods movement reference.
03:51 – For controlled movements you will need to submit and obtain the ENS MRN and obtain the MRN for the controlled SFD movement. For both controlled and non-controlled movements using the TSS Simplified Procedure journey the ENS MRN, as well are the MRN or reference for each consignment, are required for all consignments in the movement. You will need these references to obtain the Goods Movement Reference via GVMS.
04:20 – For goods eligible to use the simplified processes, you can choose to convert the Supplementary Declaration into an IMMI and then submit the IMMI post-movement instead of the Supplementary Declaration.
04:34 – Whether you chose to convert or not, you must submit either the Supplementary Declaration or IMMI by the 10th calendar day of the following month, as you currently do.
04:42 – Before creating the IMMI, there are a few things to check, and a few key points are called out here. You can also refer to the detailed Trader and Haulier checklists, and we will show you how to access these later in the video.
04:56 – If you are a Trader appointing a third party to complete the IMMI on your behalf, you should check that you have given them permission to use your UKIMS authorisation and Trader Goods Profile, also known as TGP, if you are using one.
05:11 – You can view which third parties have been provided UKIMS and TGP permissions via your TSS Company Profile and will need to provide the third party, haulier or intermediary with the information required to submit the IMMI.
05:25 – It is important to note that as a Trader and the UKIMS authorisation holder, you are responsible for the accuracy of the information stored in your TGP and submitted on the IMMI, even if you appoint the services of a third party such as a haulier or intermediary, to submit the information on your behalf.
05:45 – If you are a Haulier submitting the IMMI on behalf of the Trader, you will need to check with the trader, whether the goods are eligible to use the simplified processes, and that they have a UKIMS authorisation and have given you the relevant permissions through TSS to submit the IMMI on their behalf.
06:03 – They may have chosen to use their TGP to populate information into the IMMI, and if so, can provide you with the product reference or goods description for the goods in the movement along with the rest of the information needed to submit the IMMI.
06:18 – Further information is available in the TGP and UKIMS authorisation and permissions guide.
06:25 – To help you create the IMMI in the TSS Portal, you can refer to the Internal Market Movement Checklist available on the NICTA website, which outlines all the information required.
06:37 – In this demonstration we will show you how to create the IMMI consignment from an Entry Summary Declaration in TSS.
06:45 – For the purposes of this video, we are assuming you have already created the Entry Summary Declaration, or ENS. If you need further information on this, you can refer to the Pre-Movement Internal Market Movement Information Guide.
07:00 – If you are simply looking to add the IMMI to an existing ENS you would load the ENS from the TSS homepage by selecting ‘Goods Movements’ from the header, followed by ‘View Goods Movement’ from the drop-down menu.
07:12 – Then either search for the ENS number, use the quick links for draft Entry Summary Declarations, or select Goods Movement by movement and search for the ENS reference that you want to add the IMMI to.
07:25 – To create an IMMI consignment, select ‘New’ at the bottom of the page. Enter the Importer EORI number and then click ‘Validate Importer EORI’.
07:36 – TSS will assess the information submitted here to determine if the importer is eligible to use the IMMI. It is important that the EORI used is the same one used in the UKIMS authorisation.
07:49 – If you enter an Importer EORI that has a valid UKIMS authorisation on their TSS Company Profile and they have provided permission for you to use it, then TSS will allow you to create the IMMI.
08:02 – If you select the EORI number that is not linked to the UKIMS authorisation, you will be prompted to switch to the associated XI or GB EORI. If you do not use the UKIMS associated EORI, you will not be able to benefit from the simplified processes, however you can still move goods without the simplifications.
08:22 – The Importer EORI field will now be updated with the XI EORI, as this is the EORI associated to the Trader’s UKIMS authorisation. You are then asked if this movement is an ENS only movement. To add the ENS and the IMMI pre-movement, select ‘No.’ Here, you will need to confirm that you have permission to proceed from the Trader. You will be asked to read the conditions for use and select an option to continue.
08:50 – If you are unable to confirm the goods comply with this statement or do not wish to use the IMMI, TSS will generate a Simplified Frontier Declaration for you to complete and move the goods via the TSS Simplified Procedure. If you know the goods are eligible and you want to go ahead and create the IMMI, select the option to ‘confirm’ and then click ‘Submit’.
09:13 – TSS will open the IMMI Consignment Information page for you to enter further details. Some fields in this form are auto populated by TSS. The mandatory fields are Transport Document Number, Consignor EORI and Consignee EORI which will start with XI or GB.
09:33 – If they start with GB, you may need to add in additional details such as name and address. If the EORI belongs to a TSS registered user and they have given permission for the name and address to be shared, then this will be auto populated, otherwise you will need to enter it manually.
09:53 – If the EORI number is unknown or the consignor or consignee, select the check box and complete the name and address fields. Populate the EORI information for each field, where the Importer EORI has been pre-populated by TSS. If you need further information to help populate this form, detailed guidance is available on NICTA. When you are ready, click ‘Save’ at the bottom of the screen.
10:18 – The next step is to add goods information to the IMMI using the tab at the bottom of the screen. Click ‘New.’ If you have set up your Trader Goods Profile you can use it to populate this section of the IMMI, reducing the number of fields you need to complete manually. Any haulier, agent or intermediary that has been granted access to your TGP, will also be able to use it when completing the IMMI on your behalf.
10:43 – If you are using TGP, tick the box beside ‘Look up Goods Information from my Trader Goods Profile.’ You can then search for a good, by typing TGP entry information, such as Product Reference or goods description, then select from the drop-down list.
11:00 – If you are not using the TGP you will need to populate the same information fields shown in this demonstration but will need to enter this manually.
11:06 – Once a TGP entry is selected, a pop-up message will appear confirming that some fields have been set. When you refer to the goods information you will see that several fields have been populated from the TGP. Then complete the shipment specific fields manually. The IMMI data guide provides further information about these data fields.
11:28 – Click ‘Save.’ or you can click ‘Save and Add New’ if you need to add more goods to your IMMI consignment.
11:37 – Once all required fields within the IMMI consignment and Goods Record lines are complete, and the IMMI is attached to an ENS, navigate to the consignment and down the page, then click ‘Submit.’
11:50 – If the information requirements have been fulfilled, the status will change from ‘Processing’ to ‘Authorised for Movement’. Provided all Movement Reference Numbers have been entered onto the Goods Movement Reference, once the goods have arrived in NI, the status will change to ‘Arrived’.
12:06 – There are no post-movement actions required for this movement as you have submitted the IMMI pre-movement.
12:13 – If you are using the Consignment First option before the ENS is created by the haulier, you will need to first raise a new consignment in TSS. You can create consignments by logging into the TSS Portal, and selecting ‘Goods Movements’, ‘Start a Goods Movement’, then Click ‘Start a Consignment for a Goods Movement’
12:33 – You can complete the relevant consignment information as per the process shown in the previous section. To understand the information requirements for this process you can refer to the Trader Checklist available on NICTA.
12:47 – Once you have submitted the consignment information TSS will generate a Local Reference Number, or LRN, which should be passed to the haulier to assign to the relevant ENS. You will need to agree who is responsible for the movement and grant appropriate permissions to hauliers as outlined in the pre-movement checklist. Regardless of who is submitting the IMMI, the UKIMS authorisation holder remains liable for the accuracy of information submitted.
13:17 – Traders, authorised agents or intermediaries who want to submit the IMMI post-movement have the option to convert an eligible draft Supplementary Declaration into an IMMI in the TSS Portal. TSS will auto-populate several fields in the IMMI from the data provided on the Entry Summary Declaration or Simplified Frontier Declaration. To begin converting your Supplementary Declaration into an IMMI, navigate to the Goods Movement tab at the top of the TSS Portal, then click on ‘View a Goods Movement’.
13:52 – Either search for the Supplementary Declaration number or go to the Supplementary Declarations Draft to find your record. Once you have located the Supplementary Declaration you wish to convert to an IMMI, open the record by clicking the Local Reference Number.
14:07 – Next, scroll down and click the ‘Convert to IMMI’ button. If all the conditions required to use the simplified processes are met, a pop-up message will appear. Your message may vary slightly, as this is determined by information you have added to your TSS Company Profile. Click ‘Confirm’ to convert your Supplementary Declaration to a draft IMMI.
14:31 – TSS will automatically change the state of the Supplementary Declaration to ‘In Conversion to IMMI’. TSS will copy Supplementary Declaration information to the new IMMI record. You are responsible for checking the accuracy of the IMMI before submitting it. The Supplementary Declaration will be made read-only to prevent any unintentional changes, and you will be taken to the Draft IMMI page.
14:58 – Just as we did in the pre-movement IMMI demonstration, you will need to complete the Goods Record section.
15:04 – If you have set up your TGP, this can be used to auto-populate fields in the IMMI for new goods lines, to replace the existing goods line. Alternatively, you can enter the Goods Record Line information manually.
15:18 – Scroll down to the goods tab and select the goods description to load the record and enter the goods information required.
15:25 – The TSS will automatically categorise the goods when the Goods Record is saved and suggest an Additional Procedure Code based on the category, and you can manually change this code if required. Enter the measurement and value details specific to the goods movement. Once you have entered all required information, click ‘Save’.
15:46 – Once you have done this for all goods in the movement and added any additional document reference or information required, for example for Category 2 goods, navigate back to the IMMI using the reference at the top of the screen. Scroll down and press ‘Submit.’ The IMMI status will change to Submitted.
16:05 – If there is an error in the submission, the status will update to ‘Trader Input Required.’
16:11 – If you need to revert the post-movement IMMI to a Supplementary Declaration, click on the Revert to Supplementary Declaration button.
16:19 – The Supplementary Declaration Conversion to Internal Market Movement Information guide, provides further guidance on converting a Supplementary Declaration to an IMMI.
16:30 – Once the ENS and the associated IMMI consignment have been submitted, MRNs will be generated, one for the ENS and one for each consignment in the ENS.
16:58 – The MRN is a unique identification number that is created each time a movement is successfully submitted to the Customs Declaration Service. As such, it forms an important part of the movement and audit process for your goods movements. The MRN is sent to the submitter via email but is also available within TSS. To locate go to the ENS or IMMI Consignments Tab and select the relevant local reference number to display the MRN. You will need this information to obtain a Goods Movement Reference.
17:18 – If you initiate the GMR in TSS you will benefit from relevant customs and ENS declaration references from TSS being auto populated in GVMS. To authorise TSS to submit the goods movement information into GVMS on your behalf, you will need to set up GMR automation via the TSS Company Profile. For further information on Goods Movement Reference automation refer to the Creating a GMR guide available on the NICTA website.
17:49 – If you do not choose to automate then you will need to ensure that you input the MRN for the ENS and add the MRN for all consignments associated to the ENS. It is important that all consignments are included as failure to do so, will mean that the goods are not correctly declared for movement.
18:08 – In addition to this video, the Northern Ireland Customs & Trade Academy (NICTA) website also contains detailed guides and checklists, some of which have been signposted during the demonstration. From the NICTA homepage you can access further information about moving goods from Great Britain to Northern Ireland by going to the Internal Market Movement section and clicking ‘Read More,’ then scroll down for the section for User guides and checklists.
18:34 – If you have any questions, please contact the Trader Support Service to help with your query. You can also reference the guidance available on GOV.UK or find further information on the Northern Ireland Customs & Trade Academy website.
18:49 – Thank you for listening and that concludes this video on preparing for Windsor Framework by using TSS to submit Internal Market Movement Information.