Entry Summary Declarations: Checklist for hauliers and carriers of standard goods

Published:

24 September 2023

Updated:

15 August 2025

Actions you need to take

Ensure you and your customer register with the Trader Support Service (TSS) (one-time step).
Register for the Goods Vehicle Movement Service (GVMS) (one-time step) to get a Goods Movement Reference (GMR).
Agree who will gather and submit the data required to complete Entry Summary Declarations. Note: If you are registered under the UK Internal Market Scheme (UKIMS), you must ensure the Importer EORI used on the Entry Summary Declaration is the EORI number aligned to your UKIMS authorisation.
Ensure the data is submitted through the TSS Portal at least two hours before goods are due to arrive in Northern Ireland (NI).
Create a GMR in TSS (by using GMR Automation functionality) or in GVMS. See the Creating a Goods Movement Reference guide for more information.
Once the GMR is completed, you can board the ferry and move the goods.
Ensure drivers Check if you need to report for an inspection – GOV.UK on arrival to Northern Ireland.

TSS Portal fields: Movement Header

You will need to provide the following information about the movement of the goods:

Type of Movement
Identity Number of Transport
Conveyance Reference Number
Nationality of Means of Transport
Carrier XI/EU EORI and details (The parties’ name and address details are mandatory unless Type of Movement is ‘RoRo (accompanied/unaccompanied)’)
Arrival Date/Time
Port of Arrival
Seal Number
Route
Place(s) of Loading
Place(s) of Unloading
Transport Charges

TSS Portal fields: Consignment Information

You will need to provide the following information about the consignment:

Does Consignment contain goods subject to control, licence or certification?
Consignor and consignee EORI and details (the parties’ name and address details are mandatory unless Type of Movement is ‘RoRo (accompanied/unaccompanied)’)
Importer EORI and details (the parties’ name and address details are mandatory unless Type of Movement is ‘RoRo (accompanied/unaccompanied)’)

Note: for a GB EORI, the importer name and address is required to complete the declaration.

Exporter EORI and details (The parties’ name and address details are mandatory unless Type of Movement is ‘RoRo (accompanied/unaccompanied)’)
Transport Document Number
Goods Domestic status
Destination Country

TSS Portal fields: Goods Record

You will need to provide the following information about the goods:

Equipment number, if containerised
UN dangerous goods code
Type of packages
Number of pieces or packages
Package Marks
Gross Mass (KG)
Goods Description
Commodity Code
Invoice Number
Procedure Code & Additional Procedure Code

TSS Portal fields: Additional Information

In some cases, you may need to provide the following information dependent on Type of Movement:

Buyer EORI and details (if different to Importer)
Seller EORI and details (if different to Exporter)
Place(s) of acceptance (if different from place(s) of loading)
Place(s) of delivery (if different from place(s) of unloading)
Container indicator (registered shipping container)

Note: Some types of goods may require specific data. Refer to the relevant checklist for more information.

What is an Entry Summary Declaration?

An Entry Summary Declaration is a required form that indicates safety and security data associated to all goods moved from Great Britain (GB) to NI.
It is the legal responsibility of the carrier to ensure safety and security information is declared via the Entry Summary Declaration. However, other parties (trader, haulier or intermediary) may agree to complete it.

How does TSS support Entry Summary Declarations?

TSS provides a portal for registered traders, carriers and hauliers to provide safety and security information that TSS uses to generate and submit Entry Summary Declarations.
TSS uses safety and security information from the Entry Summary Declaration and further data provided by the trader to complete import declaration requirements.

For further help, depending on your journey, please refer to: ENS Step-by-step guide: Standard Process and Consignment First Process or consult the TSS Contact Centre for support on 0800 060 8888