Transcript of this video:
00:00 – Welcome to this overview of the Trader Support Service portal and how to complete a supplementary declaration. In this video, we will take you through how to complete the details on the goods movement at the consignment level for standard or non-controlled goods. When logged in, select declarations in the banner here, and navigate into the supplementary declarations section into the draft filter. Selecting the reference number opens the form to view the supplementary declaration at the consignment level. If you have any questions when completing the supplementary declaration, then either use the guides on the Northern Ireland and Customs Trade Academy website or select get help at the top of the page here. The previous movement information section provides an overview of the declaration references for the entry summary and associated simplified declaration as well as the arrival location, date, time, and the transport document reference number. If required, you can use the unique numbers here to find the associated declaration by consignment.
01:08 – Navigating down the page, you can see that some of the details have already been added from the entry summary and the subsequent simplified declaration. You can then add further information to the supplementary declaration as required. Mandatory fields will be denoted with a red star, and in certain cases, additional fields may need to be populated. Refer to the data guide for more details for when each field is needed. If the original declaration contained controlled goods, then the controlled goods question here will be set with a yes. In this declaration, we are moving standard or non-controlled goods, so I’ve selected no. On the any procedures not currently supported by TSS question, if all the items in the consignment are being released into free circulation or are for home use with an additional procedure codes as defined here and no previous procedures, then select no. If one or more items on the consignment do not fit the criteria to find, then select yes. You can then add the details to the supplementary declaration at this time. However, you will be advised by the Trader Support Service to submit the declaration at a later date.
02:23 – The parties section confirms the importer and exporter EORI numbers. The transport detail section includes information that will transfer from the initial entry summary and simplified declaration. The trader reference field added to the entry summary and simplified declaration will be copied across to the trader reference field in the transport detail section of the page here. This is a free text field that enables you to add reference information for your own use. If you do amend the trader reference here, then it will not be populated back onto the entry summary declaration or the simplified declaration. In the header additions/deductions section on the form are freight, insurance, and VAT adjustment fields and the associated currency. These are used to enter specific types of additions at the consignment level, which are then a portion to individual items in the declaration relative to their value. If you need to make additions and deductions for freight charges, insurance, or VAT adjustments, please add the required details here. Where deductions or different types of additions need to be added to this declaration at the consignment level, they can be added at the bottom of the page. Additions and deductions specific to individual items can be declared at the item level. Refer to the supplementary declaration guide for more information.
03:51 – In the invoices and goods section, if you are moving your goods into a customs warehouse, enter the relevant code in the customs warehouse identifier field. And if required, select the supervising customs office from the selection list. Add the total invoice amount here, and the total invoice currency is selectable from the list. If your invoice is in a different currency and you have a defined exchange rate on that contract that isn’t variable, then add the exchange rate from that currency to pounds sterling here. The INCOTERM is selectable from the list, and in this example, I’m going to select delivery duty paid. The goods location will default to the port of arrival, and the delivery location country is copied directly from the ENS. Add the town the goods were delivered to into the mandatory delivery location town field. If required, either type in the town or use the selection list for the UN location code here. The postponed VAT accounting field will default to no. If you are using postponed VAT accounting then adjust to yes, and add in the associated VAT number. Once all the details have been added to the form then select the save button.
05:16 – The tabs at the bottom of the page include the declaration goods on this consignment. There is a separate tab for header additions/deductions for this consignment. So in addition to the three fields above, if there are any deductions or further additions to be made at the consignment level then select the new button, add the details to the form, and once added, select save. To navigate back, select the supplementary declaration reference number at the top of the page. The header previous document tab summarises the previous document references, types, and classes relating to this consignment. Where additional previous documents are required at the consignment level, select the new button to open the form, add the document class, the document type from the selection lists, and add the document reference details here and save. The holder of authorisations tab holds the Trader Support Service authorisations for this consignment. To add your own authorisations when using special customs procedures, select the new button to open the form, add the associated authorisation type code from the selection list, the authorisation role ID, then select save. The duty total tab will be populated when the duty lines have been calculated for the items in this consignment once it has been submitted. If electronic documents need to be added to this supplementary declaration at the consignment level, then navigate to the top of the page and select the paperclip icon. Then navigate to find the documents you need to attach, and then select open to attach the document to the declaration.
07:01 – Once all the details have been added to the consignment level, navigate into the declaration good tab at the bottom of the page and enter the details for the goods items on your consignment. Please view the video on how to add details to the supplementary declaration at the goods item level. There is also a video on how to submit your supplementary declaration. That concludes this video on how to add the details to a supplementary declaration at the consignment level for standard or non-controlled goods. If you do require further information, then please visit the Northern Ireland Customs & Trade Academy website. There, you will find further detailed guidance and support on the supplementary declaration process.