Video: How to create and submit a consignment with controlled goods (duration 11:38)

This video provides a basic tutorial to enable the trader/haulier/carrier/importer to raise and submit a consignment that contains controlled goods.

Note: This video recording is accurate at the time of recording, however please refer to the written guidance on NICTA for the most up to date information.

Transcript of this video:

00:00 – Welcome to this overview of the Trader Support Service on how to create a declaration that contains controlled goods. Navigating down the page takes us through to the section where we can start a declaration. And we now have two options. We can start at the entry summary movement record level and then go on to create the consignment and the associated goods that link to that consignment, or you can select the entry summary declaration at the consignment level to enter the consignment details and the goods, which will then be linked to an entry summary movement record by the haulier or carrier. And there’s a separate recording for that topic. Navigating into the entry summary declaration will take us to that entry summary movement and then we can then add the associated consignment details and the goods details. So rather than creating a new record, we’re going to navigate into an existing record. To open an existing record, you can navigate into declarations in the banner here. That will open up all of the ENS declarations at the movement record level first, and I’m just gonna have a look at an example draft today. Gonna use this example to have a look at the key information that’s required when we are moving controlled goods. On the entry summary movement record, there has been an additional field that has been added to that record. So we have carrier EORI and we also have now haulier EORI. Gonna navigate down to the bottom of the page and open up the actual consignment level and have a look at the key data for goods that are actually controlled. If you need further guidance for any of the fields that are on the form here then please do refer to the guide, which is available via the link in the top of the page here.

01:56 – Where controlled goods are linked to a consignment, and yes is selected here, then additional fields are added to the form. The first is the goods domestic status. This does default to NIDOM but can be adjusted as required. The customs warehouse identifier and depending on the procedures for that particular controlled good, if you are required to provide a, a supervising customs office, then use the selection box here to select the associated customs office. The declaration unique consignment reference number then that will be added by the TSS systems, however, you may be requested to add it in manually. Navigating down to the goods section, then as we go through and have a look at the particular goods that have been added to this particular consignment, selecting new will take us into a new form to add an additional good to be linked to this consignment. Here are some examples where we’ve actually gone through and added some goods already to this particular consignment. When yes is selected at the consignment level, this question will be presented at the goods level as well just in case there are mixed goods that are actually linked to that particular consignment. Add all the details relating to the goods information as we’ve done before, and for further information, do use the guide that is accessible by selecting the link at the top of the page. Navigating down the page, there will be some additional fields pertinent to those control goods. There’s a section for procedure codes, so the procedure code and the additional procedure code are visible to you here. You can specify which type of controlled goods are being carried in this consignment using the dropdown list. In this example, we’re using apples and pears, so we’re using fruit and vegetables, and these are the selection options that are available to you.

03:54 – The commodity code, that is the unique 10-digit commodity code for the commodity that’s actually being shipped. Selection box uses a dropdown. You can type in to the selection box to go through and have a look at the specific items that you need, however, the descriptions in this view are not full descriptions. It is recommended that you actually go through and have a look at the tariff guide in order to go through and ascertain the associated commodity code for that good that’s being shipped in this consignment. I type in apples here. You can see here, it’s taken me to a number of options to verify you have the right commodity code. Then use the guide at the top of the page. That will provide the link that takes you into the tariff guide for commodity codes. Select start now, and then type in the goods that you’re looking for. Now looking at the actual details, we’ve just entered one good in there, so I’m gonna go and have a look at the apples, pears, quinces that are fresh and navigate into the next level down. Now here, you can see we’ve got some options, so apples, pears, and quinces. I’m gonna select apples to navigate in further, and depending on the item that’s being shipped, I would select the relevant variety whether it’s apples for cider, uh, Fuji variety, or other. And what that does is present back the unique commodity code for importing that particular good. So here, we’ve got the import code of 0808108090. And that is the unique code that has been entered in for that particular good on that declaration.

05:46 – Some goods do require additional supplementary units, so if you are shipping liquids, the supplementary units may need to be defined as, uh, the liquid quantity so litres. If the item’s actually a chemical, then the associated chemical code would need to be added in this particular field. Some commodity codes also require a TARIC addition code to be entered. If this is applicable for your commodity, then this will be listed in the EU TARIC tool. This field enables you to actually go through and look at the four-digit code that relates to the national additional codes, and it’s a separate selection list. Country of origin is defined. Um, the currency for the invoice, the invoice amount, and tax base unit, and tax base quantity may also be required depending on the commodity. Once the details for that good have been added, select save to save the details.

06:48 – Navigating further down the page, you’ll see we have some additional tabs that sit at the bottom of the page. For some goods detail previous documents will be required to be added at the good level. Selecting the new button here will take you into the form to add the references for that– those documents. Adding the reference details here, adding the previous document type using the codes presented, and also the previous document class. If you do need further guidance, then select the guide at the top of the page. To navigate back, select the item in the breadcrumb at the top of the page here. The additional information tab is used to collate additional information codes, which are required for certain movements. Selecting new will take you into the mechanism to add those associated codes. Use the dropdown relating to those specific codes to find the code and adding in the information description.

07:51 – To navigate back to the item itself, then select the item in the breadcrumb at the top of the page. The document reference tab enables you to collate documents, certificates, authorisations, and references that are required to enable this movement to occur. Selecting new will take you into the form to add a new document code with the associated references, status, and reason. For further details about how to enter the information on the document reference, select the guide here, and to navigate back to the good itself, select the item in the breadcrumb. The additional procedure tab enables you to go through and add any additional procedure codes that are required for this commodity in addition to the one that’s actually listed on the form. Clicking new will take you into the form to select the additional procedure code that is appropriate for that good. To navigate back, select the item in the breadcrumb. Once all the details have been added at the item level, you can navigate back to the consignment by selecting the DEC reference number in the breadcrumb, and that will take you back to the details for this particular consignment.

09:07 – Now there are some additional tabs that sit at the consignment level as well. The header previous tab is used to collate previous documents for this consignment at the consignment level. So some previous documents may be required at the item level. Here, we’re specifically looking at previous documents that relate to the consignment. Selecting new will open the form to add in the associated document class from the list presented, the previous document type, and also the document reference number for that document. Once added, select save, and to navigate back to the consignment, select the DEC reference number in the breadcrumb at the top of the page.

09:57 – The importer must hold an authorisation when using certain procedures. The holder of authorisation tab is used to collate information for this authorisation. For further details, then select the guide at the top of the page. To add a new authorisation, select the new button, and enter the details for the authorisation type code from the list presented and the authorisation role ID. Once added, select save, and to navigate back to the consignment, select the DEC number. Where documentation needs to be added to the consignment itself, you can do that by selecting the paperclip icon on the consignment or navigating into the goods if it relates to the good at the good level. You can select the paperclip icon at the good level as well. That will enable you to search for documents locally and add them to the declaration at the consignment level or the associated good level. And once all the details have been added, the carrier or haulier would navigate back to the actual consignment level and submit the declaration using the submit button at the bottom of the form here. To navigate back to the declarations, to view anything that’s currently in a draw state, either select declarations here in the banner or selecting the declarations link on the breadcrumb. And to navigate back to home, select home here or select the trader support logo.

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