Introducing Changes to the Entry Summary Declaration due to ICS2

[Note: The information contained herein is accurate at the date of this event, however please refer to the written guidance on the Northern Ireland Customs & Trade Academy (NICTA) website for the most up to date guidance.]

Good morning, afternoon everyone and welcome to this TSS webinar which will focus on the changes being introduced to the Entry Summary Declaration due to ICS2.

The purpose of this event is to provide context for the next phase of ICS2, specifically for road and rail movement and share information that will help you prepare for the relevant TSS portal updates.

Today we’ll introduce what ICS2 is, why it is changing, what is changing and when the changes will be introduced.

This is an introductory webinar and more detail will follow.

Before we begin there are a few key terms to be aware of.

The first of which is the Safety and Security Declaration.

This is known in TSS as the Entry Summary Declaration and is required for goods movements from Great Britain to Northern Ireland.

The Entry Summary Declaration must be submitted prior to the goods entering Northern Ireland.

Submitting it is the responsibility of the person operating the means of transport on which the goods are brought into Northern Ireland and this person is commonly referred to as the carrier.

If there are any other terms you’re unsure of you can ask in the chat and we’ll be willing to help or access the jargon buster by the NICTA Academy.

I’ll post a link to the jargon buster here in the chat.

Feel free to have a browse and again drop any messages you might have through.

Before we begin properly some housekeeping notes from me.

Please feel free to ask questions throughout the webinar using the GoToWebinar dashboard.

We do have a support team who will be working in the background to address as many of your questions as possible in the chat.

So please do keep an eye on that window as a question may be answered there.

We have a question and answer session at the end and we will prioritise questions that are relevant to our audience.

So we won’t be going into any company or sector specific queries.

If you are TSS registered and have specific questions we ask that you contact the TSS contact centre or raise a case with your query by the TSS portal.

If you are new to TSS or want to find out more about it you can scan the QR code which will appear on screen now.

The QR code will also be displayed throughout the end of the Q&A session or use the links that we’ll find later or simply Google Trader Support Service.

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If you have any specific questions please note that you if you opt out of receiving TSS communications you will not receive them and may miss out on communications that highlight resources such as educational webinars.

However that’s almost enough for me to guide through today’s content.

On the next slide it is my delight to welcome speakers from TSS. Shanker Singham and Doreen Crawford. We’re also very fortunate to have Piers Micklem and Lisa Khan with us who’ll be providing an update from HMRC and answering some of the questions you have provided.

Just before we hand over to those we have the first of our polls.

How well do you understand the changes being introduced to the entry summary declarations because of import control system 2 ?

So I’m just going to launch that poll now.

So again just a reminder feel free to drop any questions you might have in the chat.

We have a team of experts waiting to receive them and again do keep an eye there’s a very good chance your question will have been answered by one of them there.

Reminder on Q&A please do summarise them so please do keep them as broad as possible so they’re not too specific and means we have a chance to answer as many questions to as many people as possible.

Thank you for everyone that’s already voted. I can see most you have. I’ll give another five, ten seconds before I close the polls. We do take account of any feedback when planning the next set of webinars. So closing it in five, four, three, two, one.

Okay thank you very much everyone. So thank you for sharing that insight with us. We’ll now move on to our first agenda item and I’ll hand over to Piers who will provide an overview of ICS2 from HMRC’s point of view. Over to you Piers.

Thank you so much. Good afternoon all and thank you for attending this TSS run webinar. As mentioned my name is Piers Micklem. I am a Customs Policy Advisor in HMRC and the Engagement Lead for the BTOM and ICS2 implementation.

I’ll be taking us through the ICS2 overview from HMRC and in the interest of time I’ll endeavour to be rather succinct and summary.

So let’s just jump straight on to the first slide and zip through what S&S declarations are.

An Entry Summary Declaration, ENS, also known as a Safety and Security Declaration, is a pre-arrival notification required for most goods entering a customs union or customs territory.

It provides customs authorities with the information about the goods before they physically arrive, allowing them to risk assess those goods and ensure compliance with regulations.

The Import Control System 2, ICS2, as shown on screen is the new S&S information system for the movements into Northern Ireland.

It facilitates and supports Entry Summary Declarations, Arrival of Goods Notifications and Presentation of Goods Notifications, all of which allow for the comprehensive assessment of the safety and security risks by the customs authorities.

As that last bullet suggests, this system is replacing the current Import Control System for Northern Ireland.

So quickly have a look at how that’s been happening and the timelines of the releases and the way that the implementions have been going.

So this slide gives us the various releases over the course of the last couple of years.

Release 1, of course, all the way back when in 2021, where all postal and express consignments were being brought on board.

Release 2, sorry, in 2023, that brings on board all goods in air traffic.

So air gets brought on board there.

And Release 3 is the final stage of ICS2 and brings on board all road, rail and maritime movements.

So it was originally scheduled to go and be released in one go from March 2024, with road, rail and maritime movements all coming across once ICS2 had one go at that point.

But there was a review taken in 23 and in December 23, the EU published a review, revised implementation timelines for Release 3.

And under the new timelines, it comes in three phases.

So the first window ran from June to December 2024, brought on board all maritime movements.

Second deployment window ran from December 24 to 25, April 25, and brought on board household filers, essentially just multi-filers.

And final deployment window is the one we’re interested in at the moment, April 25 to September 25, brings on board RoRo.

So that’s kind of where we are, road movements begin to use ICS2 from the 1st of September 2025, as the last bullet point suggests.

But let’s have a look at more of the data that is required in ICS2.

Let me jump onto the next one. Thank you so much.

So here are some of the key data elements and key processes which are important to note in ICS2. First of all, we’ve got the expanded data set, roughly from 37 fields to 45 fields. Key new data elements here are obviously the commodity codes, true buyer and true seller information. We’ll touch on those later, especially considering the goods description must be detailed enough or the ENS may be rejected. I’ll touch on that later as well on a different slide.

But for now, we look at the arrival and presentation notifications. Basically, these are new IT messages which are submitted when the goods arrive at the border. For arrival, that’s when the goods arrive at the border, which is touchdown for a plane or docking at the port for a ship or a ferry. The preload advanced cargo information, the packing information, the ENS and arrival notifications all submitted by the carrier.

Whereas the presentation of goods notification can be submitted by somebody else, that’s also an IT message that’s submitted into ICS2 when the goods arrive at the temporary storage facility or the point at which they’re being presented to customs. So generally speaking, this can be submitted by a third party such as the temporary storage operator rather than the carrier. But the presentation notification basically allows Border Force to locate the goods and perform the checks if required.

The good news is that we’ve got a solution in place for this. If we go on to the next slide, we start looking at the trader interface micro service. TIMS, I know that we are reckless with the number of acronyms that we have in HMRC, so I do apologise. Here’s another one.

The trader interface micro service or TIMS is a technical facilitation which allows for the presentation of goods notifications and the arrival notifications indeed to be done automatically for you. For TIMS to work, carriers have to include the S&S MRN in the GMR. TIMS will then automatically arrive and present the goods for you. Other than entering the S&S MRN in GMR, no additional action is required for TIMS to work. But if you’re a TSS user, as said on screen, then simply add all the S&S MRN’s that TSS provides into the GMR or if you use TSS, GMR automations will do this for you.

So essentially it’s a sort of GVMS bolt-on that takes all of the information in GVMS and other sources and the S&S MRN and arrives and presents your goods for you. You do not have to use TSS in order to be able to use this technical facilitation, you just have to use GVMS so you can do it independently outside, but obviously please do use TSS to use this.

If you do not wish to do this at all, you will have to find another way to facilitate the arrival and presentation notifications as they are legal requirements and legal obligations. Obviously the arrival message is slightly less complicated than the presentation one and that requires development into the HMRC’s presentation of goods API, so please be aware of that.

On the next slide, I think we’re just going to move quickly on to the data quality and the commodity codes. As spoken about before, ICS2 requires a 6 to 8 digit commodity code at item level in all ENS declarations, otherwise without this it will be rejected. So please do start preparing to find those commodity codes now and using the online tariff tool to look up and identify the appropriate commodity codes is highly recommended.

The detailed goods description. To improve the data quality of the goods description in ICS2 systems, EU have released a series of stop words. So stop words basically are words that if used independently and solely in the goods description, it will cause the ENS to fail validation and get rejected.

So as the example says on screen, it can be contained within the detail of the description, but it cannot just be solely that one stop word. So an example there, jewellery will not be accepted, too generic, might use things like mixed loads or pallets, things like that, but you can have jewellery in there if you make it more specific, say ladies, gold jewellery. So I hope that is helpful.

I appreciate that was a whistle-stop tour of all the requirements, however I was keen to get to TSS and how TSS can help you. So I’m going to hand over now to Shanker Singham and he’ll take us through what the key points for TSS users are. Thank you so much.

Thank you very much, Piers, and good to be on with you all again.

So if we go to the next slide, we’re going to talk about how TSS users interface with the ICS2 system. So I won’t spend too much time on the couple of bullet points at the beginning because you’ve heard all that from Piers and from HMRC.

You’ve got a transition window from 1st of April to 1st of September for roll-on roll-off movements into Northern Ireland. That means you’re going to have to stop using the ICS NI system. Now one of the things that we have here is we have from mid-July of 2025, we’ll be enabling new movement types for roll-on roll-off accompanied and roll-on roll-off unaccompanied for the ENS filing into ICS2 using the TSS portal and also using the TSS API. So please be ready for that.

The transition window ends on the 1st of September, so you have to be ready by then, which is why we are doing this early. TSS has now released the API trader test environment, so you’ve got additional time to prepare. If this is new to you and you’re an API user, please get in touch with us, if, and use that from the mid-July period. If you can go to the next slide please.

So what are the key ICS2 data requirements for GB-NI?

Carrier is responsible for submitting complete accurate ENS declaration. That is the carrier’s responsibility. It’s always been the carrier’s responsibility.
That won’t change, but obviously because ICS2 data elements are slightly different, you need to be aware of what they are.

It’s got to be submitted before the goods arrive. This is something that enables the goods to move through the boundary,through the GB NI boundary no later than two hours before when on a roll-on roll-off, travelling by road basis.

The detailed information that needs to be submitted into ICS2 is essentially about the goods, the parties and the transport information. We’re going to go over, Doreen is going to go over this in detail with you in a second.

The carrier is going to have to obtain some of this information from transport documents and also, particularly in the case of the commodity code, the other supply chain parties involved. So the traders, the supplier of goods or in some cases the receiver. So it’s really important and we’ve stressed this in previous webinars, talking about some of the other processes with regard to Windsor Framework processes, for example. It’s really important that you talk to the supply chain and find out who has the data that’s necessary and when it needs to be introduced.

So if we go to the next slide, please.

So now what is changing? I’m going to hand over to Doreen Crawford to go over precisely what is changing and what data you need to submit.

Hi, good afternoon everyone. Thank you Shanker. Glad to be here again.

I’m going to go into some detail now of what is actually changing, what’s the additional required information for ICS2. So next slide, please.

Okay, so currently, if you are submitting entry summary information into the TSS portal, you know that some fields are required and some are optional. A lot of that information is going to change. So it’s more of a granular form. Can we go back to previous slide?

Thank you.

And so again, what is going to impact the users in TSS?

So currently we do have the carrier EORI.

So now we’re going to ask for some additional information around the parties involved in the supply chain and those commercial transactions.

So with ICS2, there is some additional information required for the carrier, which is going to be additional name and address.

We’re going to look for the consignor or consignee EORI’s and name and address.

The buyer, seller are new fields that are coming in here.

And again, this is to do with the name of the address to establish and identify the parties involved in the commercial transactions.

In place of acceptance and delivery, again, this here is new information that is mandatory.

And again, some of the information, additional information is around, as Piers has already alluded to, the addition of a commodity code.

And it’s going to be six digits if you’re using the TSS.

And also the identification number of the actual vessel that is moving the goods into Northern Ireland is also going to be required.

But again, I’ll go through that in more detail over the next slides.

So next slide, please.

So just to give you a highlight of how it’s changing, to try and put it into a format in your own mind.

So currently, the commodity code is not a requirement when you’re creating the entry summary declaration for goods moving into Northern Ireland.

With the introduction of ICS2 in the 1st of September, this is going to be mandatory.

And for all TSS users, this is going to be at six digit level.

Again, we have some additional support within the TSS and how you classify your goods, how you get your commodity code, as well as GOV.UK has the same support service as well.

So please, if you have any issues, contact us and we’ll be able to point you in the right direction or give you additional support for that.

So goods description is another area.

Again, with ICS NI, you had to give a goods description.

But again, with ICS2, the EU is requesting more detailed information.

So Piers has already alluded to a phrase called stop words.

And what the EU has done is introduce some words that are going to be identified and return a rejection error if it’s used solely by itself.

And there’s a whole list of what is acceptable and what is unacceptable in the goods description.

Again, the TSS has updated our reday reckoner fact sheet for goods description, which you can find on the Northern Ireland Customs and Trade Academy website.

And within it, there is links to both GOV.UK and the EU on those goods descriptions and how you can improve those that they can pass this here additional detail for ICS2.

And Piers use the example of jewellery.

So, for example, if I was going to say what other ways would you help yourselves for this particular data collection?

It’s considered some of the following things.

What are the goods that are moving?

What are they made for?

What are they going to be used for?

And things like if you were moving white goods before, you might have just put in the description appliances.

That’s not really going to be acceptable under ICS2.

You are going to put in if they’re like a fridge freezer and the brand make of it, for example.

Or if you’re moving motor vehicles previously, you might have said cars.

That’s no longer going to be really an acceptable description under the goods description for ICS2.

You’d probably be best to put in the car and the make and the model of the car as well.

Again, it’s just for that collection of a more detailed understanding of the goods that is moving.

But again, I would encourage you to go for that support and have a look at what’s acceptable and unacceptable because it does actually impact some characters that are used as well and may not be able to be submitted inside the goods description for ICS2.

Types of packages. We had it with that ICS NI. That will still be a mandatory requirement. So there’s no change there.

Number of packages. No change there either.

Again, exactly the same way as the packaging marks.

Now, I know we’re talking about RoRo here.

So we have the accompanied and unaccompanied.

So if you are moving containerised goods, and when I say containerised, I mean goods that are not moved in a flatbed trailer.

So an actual container, it’s like sea container, you’re going to be asked some questions.

Are your goods moving in containers?

Or is it accompanied, unaccompanied?

And then it will ask you for the number of the container.

Again, this is some additional information that has come through with ICS2.

So again, if you’re moving goods in containerised shipments, just please note some of the additional changes there.

Dangerous goods code.

Again, it depends if you’re actually moving dangerous goods, you will have to again put in the additional information here.

And this goes back to your goods description as well.

So if you were moving chemicals, you couldn’t actually just say chemicals.

ICS2 now is looking for a detailed description, either the proper code, the ECICS database terminology, or the actual chemical name.

So again, just thinking how different data types here link into an overall picture of what the goods are and how you’re going to move them.

Gross mass.

Yes, it was there before with ICS NI, and it hasn’t changed for ICS2.

So next slide, please.

So the previous slide went over about the goods themselves.

So ICS2 now is asking for some detailed information on who the parties are, who’s sending the goods, who’s receiving the goods, how the goods are getting there.

So again, I know I’m going to spend some time going through each one of these just to show you what was there before and what is now required and how the TSS is going to help you with gathering this information.

So the carrier information, the carrier EORI, so that’s the Economic Operators Reference Identification Number, was collected previously in the Entry Summary Declaration for ICS NI.

That will continue with ICS2.

But again, if you don’t know it, you will have to give the name and address.

With ICS2, the name and address must always be given, whereas before it was just the EORI number was acceptable.

The EORI number must be given if known and the name and address.

So the consignor EORI, so again, the EORI number previously with ICS NI, as you do today, the EORI number must be given.

If you don’t know the EORI number, the name and address.

With ICS2, the name and address must be given in addition to the EORI number.

So again, it’s just taking that next step to make sure that information is collected and shared with whoever is moving your goods.

Consignee, again, the EORI number was mandatory with ICS NI.

It is mandatory with ICS2, but the name and address must also be given.

And that is the name and address, street number and postcode, if available, and city.

So there’s quite a lot detail there.

The buyer EORI, again, that was information that was collected before.

And the name and address is now mandatory as well with ICS2.

And that goes for the seller information as well.

So some of this information, you will be using like the importer, exporter.

What we will do within TSS is actually map some of the information that you’re giving us here for your party information into the fields that you tell us that we’ll be able to use the same types of information.

So again, it’s to stop that duplication of entry.

But again, in our next webinar, we will show you how that’s exactly going to work in TSS.

However, if your parties are different, because it is quite possible for the buyer and the exporter to be different people, then we would ask you to put the correct information in and take away any automation that is available within the TSS.

So again, party information where we previously just asked for an EORI number, it now must be the EORI and the name and address.

Next slide, please.

And now we come to the transport information itself.

And again, you can see that there isn’t an awful lot of additional information here for the transport information.

A lot of it just stayed the same.

So the mode of transport, again, we would receive that information with ICS NI.

It will remain the same with ICS2.

The identity number of transport.

Again, this would have been provided with ICS NI, but now there’s more detailed information that’s required with ICS2.

So what you’re going to actually need here is actually the identity of the unit, the identity of the trailer, depending if it’s accompanied or unaccompanied.

And you’re also going to need what we call the IMO.

So it’s the international identifier for the vessel that the goods are going to actually be shipped to Northern Ireland on from the mainland GB.

And where you’re going to actually find this information, and this would be part of that, their transport collection, is your ferry companies will be able to give you that information.

As you know, the same ships do travel on the routes.

So we would encourage you to just start looking to see whether or not that information is readily available from your ferry operator right now.

And where you need to look for that information going forward.

You need to know the port of arrival, and it’s the specific location.

You need to know the nationality of the means of transport.

And again, that hasn’t changed, that was required before.

The arrival date and time, again, there has been no change there.

The place of loading and unloading, again, that was required before.

But now with ICS2, they want specific location codes.

Whereas before, you might have been able to put in Belfast or Larne or Warren Point or Foyle Port, you’re now going to have to put in specific location codes.

Transport charges, again, was required with ICS NI, goods transported in containers, again, you didn’t have to state that with ICS NI, you must now state it with ICS2. So you will see that change in the TSS data fields and also seal numbers. If the containers are sealed, again, you’re going to have to put in the seal numbers there, but you had to do that with ICS NI as well.

So that’s quite a lot of changes, and it seems quite daunting.

But again, when we go through how you actually do that within the TSS portal, we will show you where we have added those additional fields or where in their profile that you can add some pieces of information to help us pre-populate where available.

So we’re going to go to the next slide, please.

And Shanker is going to take you here through an overview of how this is going to work.

Thanks.

Yeah, so you’ve had the sort of information about the data that needs to be entered.

You’ll recall this slide is the, we’re going to do this for the unaccompanied RoRo journey and the accompanied RoRo journey.

So this is the unaccompanied RoRo journey.

This is what it looks like.

And again, just on some of the questions that have come through on the chat, just to be very clear, the ICS2 system that we’re talking about here is the safety and security system.

This is different from what’s sort of traditionally called the custom system.

So all the issues related to customs, to the initial process in our simplified process, which is the entry into declarance records, the SFD, or if you’re using a full frontier declaration.

And then ultimately, if you’re doing EIDR or SFD, the supplementary declaration, that is totally separate from this ICS2 requirement.

This is the safety and security piece.

And I think there’s some confusion there.

So everything we’ve told you about regarding the Windsor Framework simplified processes, all of these different things, that remains in place.

This is a change that’s coming in September to the safety and security obligations of the carrier.

So here you’ve got the entry summary declaration.

This is what the carrier has to provide.

That goes in, lorry drives to port.

The arrival and presentation requirements that Piers talked to you about comes in at the arrival means of transport once the vessel arrives at the port.

That’s when the arrival notification must be submitted.

Now, remember that through the TIMS system, which is this HMRC new system, that arrival and presentation information will be provided for the carrier.

Now, the way you’ll interact with TSS on this is that if there is an issue, you will either get via the TSS portal, a request for information, what we call an RFI, sorry about the acronyms again, or a request for amendment, an RFA.

So you’ll get that notification through the TSS portal.

And that’s how a TSS user knows that they need to do something in order to ensure that goods are properly presented and that you can continue the journey.

If we go to the next slide, very similar, but this is for accompanied RoRo.

So in this particular case, you’ve got the lorry moving onto the vessel.

Pre-arrival notification has to be submitted into ICS2 two hours before arrival.

The lorry drives to the port.

This is where you have the arrival presentation requirements.

Again, same thing, the TIMS will do that for the carrier.

And if there is an issue, you’ll be notified by the TSS portal for the request for information or the request for the amendment so that you can satisfy the presentation requirements properly and then continue the journey.

So that’s just how the TSS user will be made aware of if there is an issue at this point in the process.

So if we go to the next slide, please.

And I’m going to hand back to Doreen just to go over the timeline and what we’ll be doing in terms of communications and so forth.

Yes, thank you.

Next slide, please.

Okay, I’m going to go through two slides here on some timelines on how the TSS is going to support the introduction of ICS2, which is replacing the current entry summary declarations data collection.

And I just had a look through the questions in the chat.

I am going to just for clarity that, again, just echo Shanker’s words, the ICS2 collects the information that is not customs related.

So you still will have to do your declarations or your IMMI’s or your full frontier declarations as normal.

This is the very first step that your haulier normally does for you.

So in my previous slides, we looked at the information about goods that we’re moving, the additional information, and then we looked at the transport and then we looked at the parties.

So if you’re a business, you need to tell your haulier, your transporter of your goods, the information about the goods and the parties involved.

Your haulier will then have the transport information because they arrange that bit, but they will submit all of that information on your behalf if you’re contracting them to do that.

So again, this isn’t customs.

This is just to get your goods to move and it’s done before the goods move into Northern Ireland.

So with the TSS, we have some enhancements in development right now and how we have broken this out and how we’re going to release this to you, we have split up into two different slides here.

So if we look at this slide, the top section is what the actual portal, when you’ll see any changes in the portal.

So for accompanied and unaccompanied, we have a release, what we call our release, any updates to our system scheduled for mid-July.

And again, sometimes these things get delayed, so I’m not going to give you a date, but it is fully scheduled for mid-July and we are on target that delivers that right now.

And that is when you’ll see additional fields appear in the data collection for the entry summary information.

And again, it’s normally the haulier that does actually fill that information on the trader’s behalf, but the trader must give them the information to fill that in.

So that’s when you’ll see it in your normal portal, it’s going to be mid-July.

Now, if you’re an API user and you have used your API historically to submit the entry summary information, you would have already received some communications from the TSS.

And again, Shanker said it before, if you haven’t already received both a pack about your API and the changes and a guide on how you access our test system, please contact us and we will make sure that you have that information made available to you.

So that’s API users only.

So right now, our API has been developed and it is in test right now for accompanied movements on RoRo.

So we would like the traders to go out, our API users to go in and test that system to make sure they’re ready for the introduction.

And these are the users of high volume information.

And then it’s going to be mid-July when the normal portal is going to be available, that both the accompanied and unaccompanied API are going to be available in the production environment.

And that means ready for everyday use.

Now, two weeks prior to that, users of API for accompanied movements will also get into the test system to make sure that their API is aligned for that information transfer.

So that means that all portal users from mid-July will be able to go in and use the system for putting in information for the introduction of ICS2.

So that’s for mid-July, you can go in and start testing all that information, put it in, and the TSS will run, will be submitting through to ICS NI until you have all of that information in place.

Now, the cut off date for this is the 1st of September.

And again, Piers and Shanker said this date previously.

So ICS NI will no longer be available from the 1st of September, and all movements through TSS will be going through ICS2 from that date.

So again, all that data is going to be required.

And again, any questions, please contact us.

So next slide, please.

So again, how have we been communicating this information to you?

And again, Phil at the top of the call said to please ensure that you were up to enter communications, because we have been communicating these changes actually from last December, when we introduced the changes to maritime.

So we had some information in December.

And we also published information about the changes in April, about how we were going to put them into the TSS, and how TSS users could start to be prepared.

We have published some information on goods description, which I have already alluded to earlier on.

I would ask you to go and have a look at that updated guide on NICTA, because it will give you the links to what’s acceptable and unacceptable, and those stop words as well.

There’s also a piece that we published in May, on bulletin 193 around names and addresses and EORI numbers.

Again, I would encourage you to read that.

And we also have some information about our next webinar as well.

That’s going to come out in our next bulletin, and it’s going to be how the change is going to impact on the TSS.

So again, I would encourage you just to keep an eye on the bulletin, because we’re about to put out a lot of information over the next couple of months, right through September and then past September for some tips and tricks for early usage.

We also have some guides that are going to be released, and it’s going to be released once it goes live in our production system.

So that’s going to be mid-July.

You’ll see an update to the ENS guides, the step-by-step guides, and the data guides.

Among, they’re the main ones that are going to change.

So please keep an eye on those and keep yourselves up to date, because that will give you all the different fields as well.

HMRC has some updates as well for ICS2, and they are going to be released mid-June.

Okay, so I think it’s, they are, I want to say next week, but I’m not 100% sure.

So it is mid-June, the HMRC are going to release all of their comms suite as well.

So I’m going to pass over to the next slide here.

But again, just remember this has got the 1st of September is that there end of deployment date.

So TSS users, we will deploy you’s over by that date.

But again, we ask you just to keep an eye on our comms and how to get ready for that.

Hand back to Shanker.

Great, thanks. Thanks very much, Doreen.

So just to finish this up, how do I get ready for ICS2?

Again, there have been some questions on this in the chat that I think our team has sort of answered.

Obviously, familiarise yourself with the requirements here.

If we’re talking to hauliers, this is something you have to do.

This is your obligation as the carrier.

You’ll be doing this anyway, the ENS through the ICS Northern Ireland system.

So note the changes.

This is what you’ll have to do.

You will need some information from your customers, from traders.

So there is going to have to be some conversation going on between the, amongst the supply chain.

So you will need information from the trader.

If you are the trader, expect that your haulier will need this information from you.

So you’re going to have to provide certainly the six digit commodity code, goods descriptions, these kinds of things, which are different in ICS2 from ICS NI.

It’s really important that you communicate that information in a timely manner, and you’ll no doubt have to ensure that people involved in the supply chain are properly trained up and ready to go.

What happens if you’re not ready on time?

Well, I think what we’d say to you is just, you know, this is why we’re doing these webinars.

This is why we’re providing this information so that you can take action to ensure that you are ready on time.

If these processes are not followed, there is always the possibility that the goods will be stopped.

And that’s why it’s very important that you are, you make sure that you are ready for this.

Now, having said all that, there is a lot of support available from the Trader Support Service.

That’s why we exist.

So if you’re a haulier and you’re not sure about the new requirements, or you’re not sure how you’re going to get this data, please raise a case with us.

Please talk to us.

We will provide you that information and we’ll walk you through the process.

If you’re unsure how to have those supply chain conversations, we are, we have done a lot of that with supply chains and we’re very willing to help you ensure that the data that’s needed is ready and in the right place on time.

So if we just go to the next slide, please.

So just to finish up, if you are, if you currently use the Trader Support Service, you know, and you’re submitting your ENS through us, then that continues.

We, as we’ve mentioned, we’ve both got the API and the mid-July testing period, which you can avail yourself of and look out for updates from us over the next few months.

Obviously, if you’re using TSS to make these declarations, you’re going to have to make sure that you submit the right data so that TSS can do that declaration on your behalf.

If you’re a TSS user and you’re a haulier, for example, and you’re using TSS to do the ENS and you’re doing that normally, there’s no need to register separately for the ICS2.

If you want to get notifications directly from the new system, then you can register for that, but there’s no requirement on you to do that if you’re a TSS user.

If we go to the next slide, please.

So I think we’re up at the Q&A section now, so I’ll hand back to Phil.

Thank you, Shanker. So before we get into the Q&A proper, I’d like to thank our speakers, Doreen, Shanker, Lisa and Piers. Also thanks to everyone in the audience for asking questions prior to and during this webinar. The last thing I’ll do is I’ll launch the final poll for today.

So following today’s webinar, how well do you understand the changes being introduced to the entry summary declaration as a result of ICS2?

Yes, so I’ll take the opportunity to remind you that if you are TSS registered and if you have further questions that have not been answered today within the webinar, we ask that you contact the TSS contact centre or raise the question via a case in the TSS portal.

If you’re not yet registered with TSS, we encourage you to sign up for this free service so we can support you if you have any further questions.

Okay, let’s just see how we’re doing.

As always, most of you have already answered, so thank you for that.

If we get those last few people doing so, then we can get to answering everyone’s questions.

I’ll close the poll in 5, 4, 3, 2, 1.

Thank you very much, everyone.

Now, on the next slide, we should enter the Q&A section, so I’d like to invite everyone back to the floor.

Some of you have submitted these during the registration for the webinar, thank you for everyone who did that.

Question one, this one is for you, Shanker.

How will this impact the traders doing FFD’s for GB to NI shipments post-movement?

Okay, so I guess the first thing to say is, as Doreen said and as Piers said, this is the safety and security process, so it’s not to do with the customs process.

It’s the obligation of the haulier to do the ENS, and the ENS data requirements have changed in the way that we’ve outlined.

That has no effect on the customs process, so if you’re using a simplified frontier declaration, if you’re using the entry into declarance records in the TSS, and you’re then doing a supplementary declaration after the movement, that all continues in exactly the same way.

If you want to take advantage of Windsor Framework simplifications to do the IMMI, the internal market movement information, which you can do pre- or post-movement, that you can carry on doing.

This has no effect on that, so a full frontier declaration is something that people would do, the full frontier customs process, so there’s no supplementary declaration there.

You do it all pre-movement.

You would do the ordinary ENS process with the new system ICS2 and the FFD, and then that’s it.

That’s all you have to do.

So the most important thing, I think, that question kind of reveals is to keep in your minds these two processes separately.

The ENS safety and security process is one process, the customs process is another process.

There are rules that apply to these two separate processes.

Keep them separate in your mind, is the way I would handle that.

And also, if you’re a haulier, if we’re talking to hauliers now, these are your obligations.

The entry summary declaration is your obligation.

You’ve got to make sure that the data is properly submitted in order for goods to flow.

You will need some additional information from your customer that you didn’t need before.

And if you’re the customer, if you’re the trader, just be aware that is needed, and therefore, you’re going to have to provide it, and you’re going to have to provide it in a timely way to the haulier.

Thank you very much, Shanker.

So our second question, how will this change affect API submission?

Doreen, I believe you’re best placed to answer that one.

Thank you, Phil.

That was quite a bold statement, I’m best placed with API.

I spent some time highlighting this on one of the slides.

There are additional requirements, so that’s why I wanted to highlight the API users separately on the timelines.

So we’ve already communicated with you, and there’s additional information for the API users, so that takes some time for them to set that up and re-format their API.

But the API has exactly the same requirements as the standard portal users.

We’ve just given them slightly more time for their tech design.

So again, the API users for entry summary declarations will be impacted by these changes, and you already have had communications.

Thank you for answering that one, Doreen.

So this next one, how slash can we use an external software provider for the ENS brackets ICS2?

Piers and Lisa, could you deal with this one?

Yeah, that’s fine.

Hiya.

So basically, yes, all the software providers can be used to create the ENS external to TSS.

So if you need to do that, please contact your software provider for additional details on their solution.

Perfect, thank you very much.

So this next one, can you please make it simple for hauliers to understand what they need to do?

Doreen, could you deal with this?

Thanks, Phil.

It’s a separate webinar.

We haven’t planned to do a separate webinar for hauliers.

I do know that HMRC has done some webinars with hauliers around ICS2.

So please reach out to your organisations to get some information around that.

They have been recorded.

We will be running a webinar in early July, and we will be highlighting the additional fields that’s required there.

Because this data is primarily entered by the hauliers, we think this would be really useful for the attendance there.

So that’s early July, our next webinar.

We’ll cover everything the hauliers needs to know, but it is not hauliers specific.

Thank you very much, Doreen.

Apologise, I’m not giving you the…

Sorry, I promise I’m not giving you the…

Deliberately giving you the hard questions.

This next one has come through.

Can owners of EU EORI with valid ICS2 ENS declarations no matter if the shipments go to France, the Netherlands, or Belfast?

Piers and Lisa, could you provide an answer to that one?

Yeah, sure.

So that would be the case regardless of that particular journey.

It’s because ICS2 is the import control system for the whole of the EU.

So that would be required if you were making a journey into France, Netherlands, or going to Spain.

So yes, you can use the EU EORI, please do.

Thank you very much, Piers.

We are almost at the end of the webinar.

I’ve just got a few questions left.

So for Doreen, how does this differ from the normal fit in with UKIMS?

Oh, that’s a good question.

But if I can hop back to Piers’ question before, 100% correct.

This is a new system and an EU EORI is used here.

So just remember Northern Ireland XI EORI is kind of an EU format, but the TSS can only be used for ICS2 for movements from GB into Northern Ireland.

You can’t use the TSS for movements into France.

Just thought I would clarify that.

Not yet, maybe in the future.

Yes, yeah, good point.

Sorry, sorry, Piers.

So how does ICS2 differ with the fit for UKIMS?

So again, as we’ve said during this conversation today and this webinar, so the customs is separate.

ICS2 is for the safety and security.

UKIMS is an authorisation for movements, for internal movements inside the UK.

And again, for that customs regime.

So the two are totally different.

They don’t align together.

So again, it’s just making us aware that ICS2 is not part of the Windsor Framework.

It just happens to be a change that came in the same kind of time period as the delivery.

Brilliant.

Thank you very much, Doreen.

Thank you also for that clarification.

So one more question for Shanker, quite a simple one.

What to do in TSS?

That’s quite a large question.

I think what is meant by that is, you know, what is the effect of this ICS2 requirement with regard to TSS?

And I think, you know, basically, if you’re a haulier and you’re using TSS to do your ENS’s now, obviously, you’ll carry on doing that.

But you will need to put these additional data elements that Doreen sort of walked us through so that you fully complete the ICS2.

The other thing I would say is draw your attention to the TIMS process and the fact that you’ll get a notification from your TSS portal that’ll go to the carrier if you need to do, if there’s a request for information or a request for amendments.

So that’s another way that you’ll interact with the TSS.

Just to underscore again, because I saw more questions come in on this, the six digit commodity code requirement for the ICS2, again, this is the safety and security process.

So it doesn’t mean that suddenly that’s the normal requirements for customers have changed because of this.

The way to think about this is if you’re the trader, think about your customs requirements, think about all of the things you have to do for your, either if you’re using the simplified processes process or the, which is our standard TSS sort of journey, or whether you’re going to use the SPIM-IMMI simplified processes.

That’s a separate discussion.

That’s a separate line of thinking.

If you’re a haulier, this bit of the journey that you do now, which is the carrier required ENS, that’s changing a bit.

You need to figure out what the data, the new data elements are and how you get them.

And if you’re the trader, you just bear in mind that your carrier is going to need that information from you.

Your haulier is going to need that information from you.

So develop ways that you can actually pass that information in a timely manner to the haulier.

So I think that’s how this all works in TSS.

Brilliant.

Thank you, Shanker.

We’re just about to run out of time.

So on the next slide.

Sorry, Phil, can I just jump in there?

Yeah.

So again, what to do in TSS.

We have a webinar in early July and the sole purpose of that webinar will be to cover exactly what you need to do in the TSS and what it looks like in the TSS.

Thank you.

Perfect.

No, thanks for that clarification, Doreen.

On the next slide, you can see all the resource on offer.

So this information, how you can get further support from Gov.UK, NICTA and TSS, including the scannable QR code to the TSS website.

I’ll be posting some links in the chat to these as well.

So feel free to use them.

And please do remember that the recording of this webinar will be uploaded to NICTA shortly.

NICTA hosts the TSS bulletin, which contains important information for TSS users and can be sent by email to subscribers.

And the last of the links should be in the chat now.

Thank you for your patience there.

Again, if you do have further specific questions, we ask that you contact the TSS contact centre on the number provided and we do our best to support you.

However, on the final slide, I would encourage you to take a moment to complete the exit survey, which will help us focus on the areas and topics that you would like us, the Trader Support Service.

Excuse me, everyone.

The Trader Support Service to provide further support.

But for now, all that’s left for me to say is thank you to our speakers and thank you for everyone today for joining this webinar.

I hope you have a lovely rest of your day.

Thank you, everyone.

Goodbye.