Windsor Framework using the TSS

[Note: The information contained herein is accurate at the date of this event, however please refer to the written guidance on the Northern Ireland Customs & Trade Academy (NICTA) website for the most up to date guidance.]

Good afternoon everyone and welcome to this webinar from the Trader Support Service or TSS for short.

On the next slide in this webinar, we will be sharing information to support those responsible for submitting the entry summary declaration, often known as an ENS, which will help you to prepare for the Windsor Framework.

This will include a recap of Windsor Framework simplified processes.

Then we will look at the Trader Support Service journey options.

We will consider the roles and responsibilities involved along with how the Trader Support Service can assist you in moving goods using the Windsor Framework simplified processes.

We will also cover the access and permissions required to use those journeys.

And then we will provide an overview of a timeline for Windsor Framework readiness and signposts further resources to support you.

Then finally, we will answer some of the questions you’ve been asking towards the end.

If you are new to the TSS or wish to find out more about it, you can scan the QR code which is on the screen at the moment.

This code will also be displayed towards the end of the webinar, or you can use the links that we will provide later on in the chat.

Or you can even simply Google Trader support service on the next slide though to guide you through all of this.

It is my delight as ever to welcome today’s speakers from TSS, Shanker Singham and Doreen Crawford.

And we are also delighted to have David Vallely with us who will be providing an update from HMRC and answering some of the questions you’ve submitted.

Firstly, there are some quick housekeeping notes from me.

Firstly, please feel free to use the Go to Webinar on dashboard to post any questions you may have.

We will have a question and answer session at the end where we will address as many of your questions as possible and we will be prioritising both questions that are of relevance to the wider audience so we will not be going into company or sector specific queries.

As such, if you are TSS registered and have specific questions, we ask that you contact the TSS Contact Centre or raise a case with your query via the TSS portal.

And finally, if you are not yet registered with TSS, we encourage you to sign up for this free service so we can support you if you have any specific questions.

Please note that if you opt out of receiving TSS communications, you will not receive them and may miss out on communications or highlight useful resources such as educational webinars like this one.

On the next slide though, to kick off today’s agenda with an update from HMRC, I’ll have to hand over to you, David.

Cheers.

Thank you.

Will, there’s a good chance I’ve probably talked to a number of you before in different webinars in different places, but as well said I’m David Vallely, I’m part of the Northern Ireland stakeholder engagement team.

I thought it was worth giving a quick update on the current, the current position.

So some of you may have already seen today’s announcement of the implementation date for the Windsor Framework.

So following the guidance that was issued in September 2024, there, there’s been extensive preparatory work undertaken for these new arrangements for the movement of goods from Great Britain to Northern Ireland by parcels or freight as it was set out in the Windsor Framework.

And as a result, and, and subject still to some of the relevant procedures, the new arrangement as set out in the Windsor Framework, a plan to take effect from the 1st of May 2025.

So, so we now have certainty regarding that.

And as such, it’s really important that you are taking the necessary steps to prepare and hopefully the information you’ll hear from both myself today and, and Shanker and Doreen will, will help you with that.

So what it, it means for you, it’s, it’s really important that, that you’re receiving timely and accurate information from, from people in your supply chain.

So it’s really important that you are having, those communications with your, your customers, with your, your stakeholders, your suppliers, to ensure that the information that is required for these, these processes, uh, is being supplied to you in an appropriate and timely manner.

This is something I know we’ve, we’ve heard from a number of stakeholders being a challenge.

We are doing as much we can to help that from our side as well with, with the supply chain, but I’d really encourage you to, to be proactive in that within, within your supply chains.

So if we could move to the next slide, please.

So what we’ve done here is set out.

Have we moved on to the next slide?

Yeah, perfect.

Thank you.

So what we’ve done here is we’ve wanted to set out a bit of a decision tree that I know has been asked for in the past just to help understand what decisions you might need to be making.

And this will all be based on individual commercial arrangements and will vary, you know, between haulier and between customers.

So I just want to make clear that this is kind of more illustrative than anything else, but as, as my TSS colleagues will, we’ll look into more of the specific specifics as, as we go through this, this webinar today, there’s a few things to note though, but one of one of which is it’s really important that, that you recognise that the ENS IDR simplified frontier declaration January will remain to be available.

It’s still it’s you know, these situations are optional in some places to help you facilitate movements where, where you don’t have that direct relationship or where the businesses might want to do the IMMI themselves.

So the internal market movement information when we say IMMI, but the responsibility for, for customs process is still sits with the, the importer of record in the scenario, not, not the Haulier

But if you and your customer agree and they provide you with the, the appropriate data, you are able to do the ENS and IMMI upfront, which means there’s there’s no process post movement for, for anyone.

It’s all done and dusted.

And there are a few other things to note and caveats to, to be aware of on this, on this diagram.

So there are also some journeys that, that aren’t captured here that TSS can, can still support, but we wanted to keep this relatively simple.

So it’s kind of digestible and easier to understand when we say goods are eligible to move under IMMI.

If the goods are not eligible for IMMI, then you also can’t do the post limit movement IMMI.

Not just the upfront one.

If the goods are eligible to move under IMMI, there are there are also some things you’ll need to consider, which includes does the customer have UKIMS?

Do they want to do a pre movement IMMI or post movement?

If the movement is pre movement, then you sorry, if it is pre movement IMMI, then you need to have been granted the relevant permissions throughout that supply chain.

But also do you have all the information and say we appreciate that can be challenging.

So that’s again where I’d reiterate my point of the, the importance of, of discussions within your, your supply chains.

So as long as all the goods in the, the consignment are not at risk, then the, the supplementary dec can now be can or will be able to be converted to, to an IMMI.

You still need to know if the goods are subject to any other licences or controls for the movements.

But yeah, I wanted to give you this, this diagram just to help contextualise some of the potential options that are available.

I’ll be back to talk to you again later about some additional information.

But I believe I’m now handing back to Will for the first of, of the polls that will be part of this webinar.

Thank you.

Thank you indeed, David, We now will launch our first poll of the webinar and we’d appreciate if you guys could take a moment to respond to this question, which is I’m just going to launch it now.

Have you been actively involved in supply chain conversations with your customers for Windsor Framework implementation options being yes, no or in progress?

So just as you are answering that poll, I will take this opportunity to let you know about some new video resources which are available on NI Customs trade academy.

co.uk, often referred to as the NICTA website.

There are three new videos covering topics such as preparing for the Windsor Framework using TSS, using the trader goods profile and using TSS to submit internal markets movement information.

You may find these resources useful while preparing for the Windsor Framework.

Simplified processes and links will be shared shortly in the chat, which I’ll give you a couple more seconds to answer that poll.

Thank you.

Over 75% of you have answered and it’s over 1000 of you on the course.

That’s a good, good amount of people.

I’m going to close the poll now.

Here are the results.

So just under quarter of you have been involved in supply chain conversations, just under third of you are involved, just under half of you, 40% of you aren’t.

So thank you everyone for responding to that poll.

I believe now though, it is over to Shanker for the next part of the webinar.

Over to Shanker.

Yes, thanks very much.

Will, if we can go to the next slide, we’re just going to talk about some of the things that your customers will be thinking about and, and you may you’ll be thinking about as well.

So some of this is a recapitulation of what we’ve said in the past on our various previous webinars on this.

So what we’re going to focus on here are the simplified processes for internal market movements, which is, you know, the, the Windsor Framework customers facilitations and the simplified data set.

We’re going to take you through what is the information that is needed and how you get that from the supply chain.

We’re also going to talk about the trader goods profile and this is the traders who are UKIMS registered will have a traders good trader goods profile that will contain a lot of information that is needed, the TSS.

The trader can give the TSS permission to use the TGP in order to generate the relevant data uploads that are necessary in order to complete these processes.

The trader can give other people like haulier’s permission to see the TGP on a read only basis.

And the we’ll also talk about the UKIMS registration and the fact that the trader can give hauliers permission with regard to the UKIMS registration.

And indeed anyone across the whole supply chain can be UKIMS can be the UKIMS authorised person.

So if we go to the next slide, please.

So if you want to take advantage of the simplified processes, there are various criteria that need to be fulfilled.

The first is that the goods must be not at risk of onward movement to the EU.

We have noted in various engagements there’s been some confusion about the not at risk, at risk classification.

Not at risk means that the goods are not at risk of onward movement to the EU.

Selling to Northern Ireland retail is generally you know how that is achieved.

If goods are sold into Northern Ireland retail and they happen to be purchased by a Irish person, that does not defeat the UKIMS claim.

So the key thing is, are you selling it or is the goods?

Are the goods being sold into Northern Ireland retail?

The in order to take advantage of the simplified processes you need to, or somebody needs to be registered for UKIMS.

The UKIMS authorised person is the person who will have to submit IMMI, the internal market movement information.

So there is again another bit of confusion here in terms of the interconnection between Incoterms and commercial terms and this UKIMS process.

The way to think about this is that regardless of the of the Incoterms that exist between the sender and receiver, it is the UKIMS authorised person who has to submit the IMMI.

And that may be the sender, maybe the receiver, it may be the haulier.

It has to be direct transport from GB to all the other Isle of man to Northern Ireland.

That direct transport does include the transit journey, but we’ll say a few words about that.

The TSS does not currently support that transit journey in IMMI, but there are intermediaries and others who no doubt will do.

The goods have to be in free circulation in GB prior to movement to Northern Ireland.

So they can’t be in a customs process of any kind and they have to be GB domestic status goods.

If you’re using, if you’re going to not use the simplified processes, then the normal TSS journey applies and again applies between GB Northern Ireland direct and GB Northern Ireland via the transit route via Ireland.

There are some rules that we’ve gone over in the past with you on what is not at risk and what is at risk and the and the exemptions to those provisions.

So even if you, if the goods are staying in Northern Ireland, but they are subject to trade remedies, for example, anti dumping, countervailing duties or safeguard measures.

And of course that is going to become quite an important area as we go forward.

Those goods cannot move on under the simplified processes.

They cannot move at risk.
(Speaker should have stated ‘They cannot move not at risk’)

Typically goods are subject to commercial processing, cannot move at risk unless they are unless they benefit from these sort of exemptions to the exemption as it were.

So things like food goods that are moving in construction, goods that are moving in healthcare and charitable sectors, and also the small processor exception which is anything under £2,000,000.

If you’re a processor with a turnover of less than £2,000,000, you can benefit from the small processor exemption and you can move your goods not at risk.

And also goods moving under custom special procedures such as the ones listed on the slide are not, are not, cannot, cannot benefit from the not at risk process.

So we go to the next slide, please.

So I’m going to talk a little bit about the, the journey options that you have before.

Doreen will pick this up on the permissions that need to be given so that the haulier can make this as easy as possible.

So if we look at the TSS journey options and we go to the next slide, we’re just going to show here the current journeys that you benefit from right now.

So you can see the differences.

So right now if you’re moving standard goods, non controlled goods, there’s a pre movement process where the ENS submitter, which is usually the carrier will raise a goods movement through they’ll raise an ENS and will enter information into the TSS that information is a what’s knows entry into declarant’s records.

It means that information doesn’t go into customs into HMRC at that point, but that entry into the TSS record will generate the, the goods movement reference, which is what you’re familiar with.

And that’s what, how the, the haulier can move goods through the, the, the boundary.

If you book check in and board the ferry in the normal way and then there’s onward delivery and then the importer of record will receive the information from TSS or the request from TSS to complete the process by completing a supplementary declaration.

And that has to be done within 10 days of the month in which the goods have moved.

If you’re moving controlled goods, the processes is the same with the exception being that when you raise the ENS you will also enter a simplified frontier declaration as opposed to the EIDR process.

That’s information that goes into the TSS portal as would normally happen and that has some additional information like commodity codes and so forth that leads to the goods movement reference.

You then book check in, board the ferry as normal and the same process occurs.

For the supplementary declaration, you can use at the moment a full frontier declaration.

So you don’t have this simplified process where you have a initial declaration followed by the supplementary declaration.

You simply have one full frontier declaration before you move through the boundary.

And so there’s nothing to do after that, but you’re essentially completing the full import declaration before the movement.

And if we go to the next slide, please.

So how is this going to change for, for, for traders and for hauliers?

The simplifications are, are set out there.

So the, the journey, the process journey is not going to change very much.

What’s going to change is the data requirement and Doreen will go over that data requirement in a few minutes.

So pre movement you’d raise the goods movement that would be the, the ENS in the in the normal way you can do IMMI, the internal market movement information prior to the movement.

And, and if you do, if you do it that way and remember it’s the UKIMS authorised person who has to raise IMMI.

If you do it before the movement, the GMR is generated from the GVMS system with that information that allows you to board, check in and, and move across the boundary.

You then deliver the goods to the ultimate destination.

And there’s nothing that the UKIMS authorised person has to do after that.

So that’s a, that’s a significant benefit for whoever the UKIMS authorised person is.

Now we appreciate that some of the data that’s required for IMMI may not be available in, in the course of the supply chain movement prior to moving through the boundary.

And so we, we have an option to, to do this post movement.

And if you do a post movement, then you enter the ENS.

The ENS is, is raised in the same way the that generates the goods movement reference number in the normal way.

So far it looks just like the normal journey when you complete the delivery.

The UKIMS authorised person will receive the information needed in order to file a post movement ME.

The data elements that are required for the pre and post movement IMMI are the same, so it’s significantly less data sets.

The data fields that require are required to be filled in.

So I’m going to I think we go to the next slide and I am going to hand over to Doreen to talk about access and permissions for, for these journeys.

Thanks very much, Shanker.

Good afternoon everyone.

If we can go to the next slide please.

So Shanker has just taken you through what you can do with UKIMS today because UKIMS is actually a valid authorization right now.

And it’s only whenever the Windsor Framework next stages or implement that you will be able to access the simplifications.

So what does that mean for hauliers and users today when you’re using the TSS portal?

So in our previous webinar, we went through in great detail how the portal was changing and what additions have been made.

So haven’t, if you haven’t yet watched that webinar, I would encourage you to go back and watch it.

But within the portal itself, if you’re signed up to the TSS within your company profile, you will be able to see a little dashboard that we have created and it’s been live now probably about 5 or 6 weeks.

So we’ll see.

You’ll be able to see whether or not you’re ready or have the technical setups for the Windsor Framework.

So we would encourage you to go in and have a look at this within your portal.

And if you are a hauliers and you’re having those discussions with your customers, I would encourage you to go in and ensure that if you’re being granted authorisations and permissions to use their authorisations, that this is where this can be set up.

So as a hauliers you will if you’re going to be using the journey through the simplified procedures, you will need to be authorised to use your customers UKIMS authorisation.

You also will get your permissions defined for that as well.

So that’s a 2 step process there.

And also and if your customer again through those conversations we are encouraging to have right now is going to avail of the simplification to use TGP for a pre population of information into the internal market movement information.

Again, you will need to have access there and you can as Shanker alluded to earlier on, be set up to have read only or you can actually have edit permissions as well.

Again, that there is all available within the portal itself.

There’s a very good video that we’ll alluded to and it is live at the moment and we’ll take you through these permissions step by step and there is complementary guides there as well to help with your understanding.

Next slide please.

So this is a very new thing that you’re going to see once the simplifications have been implemented.

So as a haulier, currently whenever you create your ENS header on the TSS kind of put in your ENS information and you then move on to the consignment information.

But if that consignment is going to utilise the internal market movement information, you’re going to be asked an additional question.

So this is the new box that you’re going to see at the ENS stage.

So when the importer has a UKIMS authorisation on their company profile and it’s associated to a different EURI number than the one that’s entered by the hauliers, the TSS is going to ask you the hauliers if you want to change the importer EURI to the number that’s associated to the UKIMS authorisation.

And it’s a yes, no answer or I don’t know.

And again, depending on your answer, it will take you through to the next stage.

And how do you know if the answer is correct or it’s whether or not you have had that discussion with your hall there and you’ve been given permissions.

So if you have been given permissions, how would you know if we can move to the next slide please?

You will actually within the ENS processes and those of you who are on the on this webinar who are creating the ENS will recognise this screen.

It will give you the opportunity to actually put enter the importer EORI and then you will get the message to basically say that you confirm the goods are going to comply with the requirements of the internal market movements information.

And that would be the prerequisites that we talk about consistently, Luke, through the last number of months.

And again, it’s up to you as the ENS submitter here following the permissions and authorizations that have been granted to select an option here within the TSS portal to create that inmate and behalf of your customer.

Next slide, please.

So again, we, we keep alluding back to the get ready scenario and understanding the movement of the goods.

What we mean by that is, you know, what are the goods that you’re moving?

When are you moving them and, and where are you moving the goods to?

And again, it’s to kind of tease out those conversations of whether or not the goods are at risk as in for onward movement into the rest of the EU or not at risk because the remaining within Northern Ireland or as you hear the term now the UK internal market.

And there is some nuances on risk and not at risk.

So I would encourage you to go and seek some of the site, the advice on gov.

uk and NICTA on how do you know your goods are at risk.

And basically it’s either they’re the main one is are they remaining in Northern Ireland?

If they are remaining in Northern Ireland and your customer is able to declare them as remaining in Northern Ireland, well then you know that they’re not at risk.

So if it’s going to be declared as not at risk, you will have to have AU chems authorization if there is any, if it doesn’t qualify under no duties duty.

So if, if you’re going to then go to the UKIMS authorisation, you have to decide who’s UKIMS authorisation is going to be used and whether or not they want to use any of the simplified processes and submit the internal market movement information.

And again, we go back to that next kind of like point that we keep going back to and bringing up on each of the webinars is that have those permissions been granted to use their U chems or the simplifications like TSS users should be getting contacts from the TSS asking you to upload your authorizations.

And it could be for UKIMS, it could be for NIRMS, etcetera.

And again, this is helping us retain that information within the portal to help you make it easier to populate information going forward.

And again, it’s who has the information, when’s the information available and whether or not you’re going to when you’re in your customer can give you the information will determine whether or not you can submit the information pre movement or if you don’t have the information at that point in time when the goods are moving.

Will it be available post movement to either do the IMMI or to do the supplementary declaration as you do today?

Next slide, please.

OK.

So again Shanker alluded to the information and this is information we give you last December as well.

So again it’s what information do you need and where would you get it.

So again, the hauliers, the information that you provide to this journey is the transport information and the vehicle IDs etcetera in the transport modes and the GVMS information, the consignors and the consignees are sellers and buyers.

Again, this is where we would typically get an awful lot of the rest of the information and that’s the goods description, the values, the weights, importer, exporter, URA’s, addresses and again the commodity code, certificates and licences, etcetera and country, country of origin.

And again, this information is not new information and it is widely available on Nectar.

If you actually go to our internal market movement section, you’ll be able to get more detail on this as well in our data guides for simplified procedures.

So next slide please.

Again, I’ve got, I’m not going to spend too much on this, this slide, slide here.

This is information that you have seen before and it’s just given a flavour of what commercial information looks like, where you would get it, the additional information, what that looks like and what normally we will be looking for when we deem the data to be additional information and the transport information that you get from the whole layer.

And then there’s some of the T information can be held in your profile.

That’s those permissions and those authorization we’re asking you to load up into your profile so that we can help use and self populate and reduce that amount of data that’s being input each and every time there is a movement.

So we’ll not spend too much time in this slide and we’ll move on.

Next slide, please.

So as a haulier, how can you help your customer benefit from these new processes that have been introduced with the Windsor Framework?

So I know that lots of the hauliers that are moving goods from Great Britain into Northern Ireland just don’t leave the goods.

You do offer additional services.

So if you are offering those additional services, this, this kind of point, this, this question needs to be asked to your customer.

Do you, do they want you to take advantage of these processes on the goods that you’re moving on their behalf?

Can they take advantage of it?

Do they want to do it pre movement?

Do they want to do it post movement or do they want to stay as it is today?

One of the notes that we would like to sort of like draw attention to today is that there is some additional changes that’s outside of the Windsor framework and David will expand on those later on.

And those are the, there are some changes coming on GVMS that as hauliers as you should be aware of and they are the notice of presentation requirements.

And there’s also upcoming changes for accompanied non accompanied Rd freight that’s coming as part of the introduction of ICS 2 for the safety and security into Northern Ireland from GB.

So again in upcoming webinars we will give you more additional information about those changes to the safety and security.

They’re not Windsor Framework changes, but they are some things that we think that should be considered with as a whole view of what is required for movements coming into Northern Ireland.

Next slide please.

So again, we have the little end to end journeys and user very familiar with these little diagrams now and we have been using them now for about the last six months.

I wanted to use this diagram in a slightly different manner.

So I wanted to talk through rather than the different stages through the TSS.

We wanted to look at it to how this would work in everyday life for the whole air.

So pre movement again, we’re going back to that phrase.

We keep using the get active engagement with your supply chain.

So you want to confirm as the haulier, Are there any authorisations or simplifications that are going to be used on your movement?

If they are, what are they and who holds them?

So it can be the UKIMS, which is the most popular one we talk about are the goods moving under the retail movement scheme?

Do they have the plant health labelling authorisations?

You know who’s going to be submitting that information?

Is it going to be submitted in a simplified form with an IMMI?

Does your customer have other simplifications they want to use?

And that would be the traders goods profile.

You know, how are you going to denote that?

Is it going to be by a custom or a goods description?

Is it going to be by the commodity code?

Are you authorised use any of the simplified simplifications or the Ukm’s or on behalf of your customer?

So those are the kinds of things that you kind of need to have before you even start to consider to move the goods.

So once you have that information and you start to put it into the TSS portal.

So you raise the entry summary declaration and again, I’ve just put a little note in here that there will be that change later on in the year from the current system which is ICSNI to ICS 2.

And as hauliers I, I, I would think that we have these are aware of those changes or have started to, to think about those changes.

You need to think about whether or not you can use the reduced data set and whether or not the TGP can be used as part of that submission of information into TSS.

So once you’ve completed your ENS and your, your record, whether it be an ME or the EIDER record that Shanker talked about earlier on or your, your SFD for controlled goods, you would then get 2 pieces of information that you normally get today for the records put into GVMS to get your GMR.

So you do that today, you put it on the ferry and then you deliver it on.

So with this simplified process, once you go on the ferry, you don’t have to do anything after that because you’ve done all of the information pre lodged.

So, so that there’s kind of like the questions need to ask with that pre movement simplified journey using our TSS portal.

So if we go to the next slide, this is what you would do if you didn’t want to do it pre movement.

So again, it’s kind of what you do today, but there’s just a couple of different questions.

And again, it’s around that UKIMS authorisation, who’s UKIMS authorisation is going to be used because when you’re actually creating the ENS, as I showed you in the first section, you’re going to be asked a question about the EURI, whether or not the importer of records EURI is linked to EU chems authorisation that you’re going to use.

So having that conversation upfront, you can reuse the goods movement in exactly the same way.

So, so you create your ENS in, in TSS, you can create the EIDR record.

This then will give you the numbers to create the GMR and GVMS.

You board the ferry, you deliver into Northern Ireland.

But the holder or the import, the holder of the UKIMS authorisation and the importer of record will then get a communication from the TSS that they need to do something else and it will be in the form of a supplementary declaration.

But if the goods qualify and meet all the prerequisites, they can convert that into a post movement IMMI.

And again, very good video that is on the Nectar website that will show you screen by screen how you create those image both with the TGP and without the TGP.

I would recommend that you go and have a look at those in addition to the guides.

Next slide please.

Again we have a couple of checklists on or NICTA website and it will highlight things that you need to do once and again.

These are things that I’m sure a lot of the hauliers that if you’ve used the TSS you, you are ready, you’ve already completed these.

Ensure your customers are registered with the TSS, make sure you’re registered with the goods vehicle movement service and that you have the permissions.

If you’re going to submit the internal market information instead of the supplementary declaration, and if you’re going to use that, your customer has the trader goods profile and you can use it again, just make sure you’ve got the permissions.

Next slide, please.

Things that you should look for each and every time you move goods, it’s checking whether or not an IMMI is going to be used.

Is it going to be pre or post movement?

Check if your customer is doing the IMMI by themselves.

Make sure they give you the reference number for the IMMI because it is required to be submitted with the ENSMRN to create your GVMS goods movement record.

So you need 2 reference numbers, one for the IMMI, one for the ENS to go into GVMS to get your goods movement reference to move the goods.

And again, if you’re doing this post movement, you have to just check every time you’re movement if you’re moving goods, if your customer is going to do the declaration post movement, you need to ensure that the correct EURE is aligned with the Eukens authorization and the importer of EORI field.

And again, that messaging that we’ve created within the TSS will help use identify that the Euras are matching.

So these checklists are on next to right now and have been published for quite a few weeks.

So please go and have a look at them.

And there is some additional detail in the checklist online.

Next slide please.

One of the major questions that we get from the hauliers is around group age and mixed risk consignments.

So we’re kind of like, again, we’ve answered these questions before, so can I use simplified processes for group age?

The answer is yes, you can.

And again, it’s where the data is available.

And we know that sometimes the data isn’t always available in a timely manner or is there isn’t it isn’t complete.

So if there is an issue of getting the information, maybe the simplified processes is not the route that would be the best fit for your business model.

What if the consignments contain both at risk and not at risk goods?

So one of the things that you can currently do with the TSS on the current process is when you create a movement, you can have goods in one declaration that can be both at risk and not at risk.

Using the simplified processes.

You cannot do that.

The goods need to be split out into two separate consignments, one for that risk goods and one for the not at risk goods that are going to use the simplified processes.

They can’t be mixed in the same way as works today, but you can submit them both on the same ENS, just not on the same dec as you do today.

And if you just want any more information on that, please feel free to reach out and ask the question.

And what if your Groupage load contains mixed dress goods?

And again, this is where I just want to take a second just to say, when we use the term risk, we within the TSS mean whether or not they’re at risk of onward movement into the EU, not whether or not they’re at risk of inspection by Border Force or the relevant authorities.

So again, I just wanted to sort of draw attention to that because sometimes whenever we’re explaining things, we, we do get those questions back.

But how often is it going to get a check because it’s at risk?

It’s, it’s not actually what we’re talking about.

We’re talking about whether or not it’s at risk of onward movement into Europe, not whether or not it’s going to get a check.

So if you’re moving goods through the simplified processes and the green million, if we may, there will be a reduction in cheques as aligned with the Windsor Framework.

That does not mean it that the goods risking has changed, It just means that you are declaring that all of the goods are not at risk for onward movement into Europe.

So therefore, the cheques are able to be reduced as a benefit of the simplification.

And again, it’s when we talk, but not at risk, we’re talking about the lines and the declaration that use the NIREM.

code for those that are completing declaration or wondering, well, where does that fit into the declaration?

It’s where you put in that the Northern Ireland remaining.

So next slide, please.

So we’re going to try and put that all together into an example and I’m not going to spend too long on this because lots of the information we’ve already gone through, but we just want to put it into a few flows for you.

So just say trader JB is a pallet goods moving from Manchester to Lima Valley.

OK, So what information does the trader give us hauliers WF logistics and what additional information should or can the hauliers request from the trader?

Are all the goods in the pallet at risk?

Very good question because you can’t assume unless that the trader tells you so.

That’s part of that conversations we keep alluding to.

And does the trader, the sender and receiver have a UKIMS authorisation and confirms the goods can be moved using UKIMS for the not at risk?

Because just because someone has a UKIMS authorisation doesn’t mean that the goods are moving is automatically not at risk.

You know, because there’s different goods don’t actually qualify as not at risk and the trader might have a UKIMS authorisation.

So again, make sure every time you move goods that you ask whether or not the goods can be declared not at risk with the subsequent UKIMS authorisation.

And is it a mix load?

Is it at risk or not at risk?

Do they want it split out?

And are the goods not controlled or non controlled?

And again, a slight difference because you can have controlled goods that are not at risk and you can have controlled goods, which means they’ve got they’re subject to licencing that are at risk of onward movement into the EU.

So again, it’s just teasing out those technicalities.

So next slide, please.

So if you are the submitter of the ENS, and I’m going to assume here that this is the haulier, OK?

So we’re going to assume the hauliers doing the movement.

So does the trader meet, meet all the prerequisites?

That’s all the conversations you’ve had before.

If they do well, then the trader’s going to provide you the information that they need, that you need to create the ENS and the IMMI.

So you, the haulier, would complete the data within the TSS portal.

That means create the ENS and add the consignment MI and TSS.

The ENS gets submitted via the TSS and the IMMI is also submitted with the ENS via TSS and you will get 2 MRNS movement reference numbers to put into GVMS to generate your goods movement record the goods, then move check in the GVMS at the port.

There’s no cheques unless it’s a check that’s risk leg or intelligence LED.

You can’t remove those.

The whole layer moves, the destination delivers the goods.

Everything’s done with Duster.

So that’s the very simple simplified processes start to finish.

If everything, all the questions have been asked and everything has been yes and all the permissions are granted, that is how the flow can happen.

So next slide please.

So what happens if the trader is going to complete the EM or the IMMI, the information record?

Well, what would happen is so if the trader meets all the prerequisites, they create the IMMI on the TSS.

And again, I went through that in the previous webinar and again it, the video also shows how to do this.

That’s on NICTA.

They, they take the reference number for that internal market movement record you’ve created within the TSS and you give it to the hauliers with any other relevant information to the movement.

OK, you, the hauliers complete the data.

That means you create the ENS and you add the consignment by linking it by the reference number supplied by the trader.

The ENS and the IMMI are submitted by TSS and use both of those movement reference numbers that you will get back from the TSS to generate your MRN, your GMR.

Sorry, in GVMS, too many acronyms even for me.

So Lori arrives at port, you use GVMS in the normal manner, no routine cheques, deliver the goods to the trader.

Nothing additional needs to be happening in there.

So again, it’s just how in a very simple form how those simplifications work.

Next slide please.

So the ENS submitter completing the ENS and the TSS simplified procedure, what does that mean?

What does that actually mean in layman’s terms?

It’s basically where you are doing the post movement IMMI.

So you do everything as you do today with the only additional question is are these goods going to use any of the simplifications after movement And what is your, you know, what is the UKIMS authorisation?

So the trader meets all the prerequisites.

They give you the relevant information to the hauliers.

The hauliers creates the ENS as you do today.

We’re going to assume here that these are non controlled goods.

So the EIDR movement or the SFD if they are controlled is generated in TSS.

You get your reference numbers, you put them into GVMS, the goods go to Northern Ireland.

There will be cheques depending on what type of goods are going.

So these goods will get the cheques.

But post movement, you can convert that supplementary declaration into an IMMI if it qualifies to meet all of the prerequisites to convert to IMMI and your IMMI must be the sub deck or the conversion to the IMMI must happen before the 10th work and count the 10th calendar day of the following month exactly as you do today to make that submission.

Next slide, please.

OK, so this one here is where the ENS submitter is completing the ENS and you can do that mixed load.

So again, it’s where you can create IMMI and an additional consignment for controlled or non controlled goods in exactly the same manner.

And you add them both to your consignment and you follow the steps straight through.

And again, you can do that post movement supplementary declaration or the conversion as and within the 10 the 10th calendar day of the following month.

Next slide please.

So I’m going to flash up here next slide, the timeline and some of the resources.

So these are all the things we’ve done over the last six to seven months.

And you can see now that we are still preparing for the implementation of the arrangements.

So you will see in April that there is a new ME guide that we’re going to it’s going to be launched and post on partial guidance and we will have another webinar that we are going to launch with our users.

And those new arrangements as David has said will come into effect or be planned to come into effect on the 1st of May.

Next slide please.

So at this point I am going to hand back then to David.

Thank you, Doreen.

I’ll, I’ll route through this quickly because I appreciate we are running over time slightly.

So there, there are a couple of upcoming changes.

We just wanted to flag.

The first one, we kind of I think we’ve tried both of these earlier in this webinar.

The first is around GVMS and some changes around the notification of presentation.

If that’s a new phrase to you, don’t worry, it might have been more familiar as either the C21 or the I2.

And what we’re doing here is within GVMS, we’re combining a couple of existing sets.

We, we get through both the ENS MRN and, and the GMR put that in GMR to, to meet that request.

So there are a couple of small bits that you, you should be aware of within this around what, what will practically change.

The first being traders will be required to provide their, their ENS MRN and their EIDR LRN on GVMS.

And so this, this, these two things combined to, to cover off this requirement.

And then secondly, for at risk movements, traders will need to also provide their, their procedure code.

There’s some bits that TSS can do with that.

So for TSS users on the ENS EIDR journey, it’s been simplified so you can, so you can only use procedure code 4000 for free circulation.

The ENS MRN LRN and procedures code will be provided in an e-mail and on screen.

And if you’re TSS GMR, if you use TSS GMR automation struggling with during similar thing with the number of acronyms, then ENSMRNLRN and procedure code will be sent to GVMS automatically.

So there are some facilitations there if we move on to the next bit, please.

So there’s also some upcoming changes that we mentioned around ICS2 and this will be coming into to replace the existing ICS Northern Ireland or ICSNI.

And to do this or this is already happening for some of the other modes of transport.

But for road and rail carriers, this implementation window, when you can register will be between the 1st of April of this year and the 1st of September.

And you need to inform us here at HMRC of that.

And you’ll need to provide us with a few bits of information to that e-mail that you can see just at the bottom of the screen on that slide.

So the piece of information you’ll need to provide are the company name, the company address, the EORI number, the role in the ICS2 process.

So for example, air carrier, postal operator, things like that, the deployment window dates and the dates within this window that you expect to on board, all of that information is available on gov.uk.

But as Doreen also mentioned, we will be doing more specific communications.

There has been a lot already, but more specific sessions on this in the future to make sure you are able to prepare for this as well.

But I shall hand back over to Will, I think for the next poll.

Thank you, thank you, David.

Thank you as well to Doreen and Shanker.

A lot of information about a lot that we’ve gotten through.

We do another poll.

So I’m going to launch that quickly now.

This one is asking, are you aware of the upcoming changes to data requirements for ro-ro entry summary declarations?

We’ve had loads of questions come in, by the way, both before and during the webinar.

As mentioned, there’s more to come from TSS next month in terms of things like webinars, but just to note that, yeah, we will try to get to your questions one way or another in some form of content over the next few weeks.

Just also if you are TSS registered and have further questions that we, you know, weren’t covered in today’s session, we do also you can contact the TSS contact centre or raise a question via a case in the TSS portal.

Also, if you’re not yet registered with TSS, we definitely encourage you to sign up for this free service so we can support you if you have any specific questions.

I’ll just let that poll run for a bit longer.

And let’s get to a couple of questions which have been coming through.

If I can bring back the panel, starting with Shanker.

But a few people asking around access to UKMS or TGP.

So this one says, as per submitter of the ENS, do our customers need to give us access to their UKMS or TGP to be able to create the dec a few acronyms?

Over to you, Shanker.

Yeah, I think we covered this a little bit in the, in the seminar.

So, so traders using the TSS should grant access to their UKIMS for hauliers.

And you could also grant access to your TGP if you’re a trader to your, to your haulier.

So again, this, this emphasises why it’s so important for the supply chain to, you know, send a receiver and haulier to, to get together and, and talk about, you know, who, who, who’s got what information and how it’s going to be submitted.

We’ve got a video on this that Doreen mentioned preparing for the Windsor Framework using the TSS portal that guides you how to set up permissions and authorizations for UKIMS, for the TGP, for all of these things.

There’s a TGP and UKIMS user guide that covers authorizations and permissions as well.

And there’s a section in the in the NICTA on internal market movements.

So you’ve got a bunch of resources that are available to you.

But the single most important I think take away from this is hauliers talk to your customers, talk to senders, talk to receivers and together figure out who is in the best position to either be UKIMS authorised or to have the requisite authorisations and permissions.

Thank you, Shanker, I wish I had a result about poll very quickly.

So over half of you are no or unawares and further 30% of you say no require more information.

So a bit more awareness needed it seems on changes there to row entry summary declarations, right.

Moving on to just a couple more questions.

So one for David, which is how will a haulier I know if simplified processes can be utilised.

Yep.

And I think actually this one’s quite pertinent after Shanker your answer and probably echoed a bit about the importance of supply chain around this.

So the, the hauliers can only use the simplified processes if they’re instructed by their customer and the customer goods movement can, can meet all the, the prerequisites and the haulier has been granted those permissions to use, uh, use the simplifications uh, on the traders behalf.

Um, say, as detailed earlier in the presentation, it’s, it’s really important that you are having those, uh, those discussions with your customers and in granting the right permissions.

And then there are some, some really helpful checklists that have been popped on the, the resources available, both NICTA and, and gov.uk.

But again, just echoes and, and highlights the importance of that, those, those supply chain discussions and relationships and, and that, that communication.

And we’ll, we’ll squeeze in a question for Doreen as well.

A few people asking, could you indicate one agent needs to complete a non IMMI and a pre movement IMMI?

Oh, I’m going to assume a non IMMI is a standard movement that you do today.

So I’ll make that assumption straight off the bat.

Thank you.

So the pre movement IMMI we did cover and just to kind of I know that times of the essence here.

So the data that you need for an IMMI is goods information would be your procedure codes, your additional procedure codes, packages and Marks and the type of packaging, gross mass, item price and the number of packages.

And I’m going to assume there that you’re using that simplification that is the trade of goods profile, because it will automatically add in goods description, country of origin and the commodity code.

So and again, there’s a data guide on or NICTA website that will give you all this as well.

So with the non IMMI movements.

Again, you can find all the data in our data guide, but there is some substantial additional fields that you are you currently fill in today.

So the simplification is reducing those fields.

Thanks all.

We have hit the witching hour.

I just want to say thank you again to Doreen, Shanker and David for answering those questions there in the presentations and thank you everyone for asking so many great questions.

We will try to get to those questions in one way or another over the coming weeks.

On the next slide, final slide, you’ll see information about how you can get further support from gov.uk, NICTA, and TSS.

And there’s a scannable QR code to the TSS website.

I also posted those free links in the chat earlier.

Please remember that the recording of this webinar will be uploaded to NICTA shortly.

NICTA also host the TSS Bulletin which contains important information for TSS users and can be sent via e-mail to subscribers.

Again, if you do have any further specific questions, we do ask that you contact the TSS Contact Centre on the number provided and our agents will do their best to support you.

I would encourage you to take a moment to complete our exit survey as you leave a webinar which will help us to focus on the areas and topics that you would like us for Trader Support Service to provide further support on in the coming weeks and months.

But for now, all that’s left for me to say is thank you everyone for joining today’s webinar.

Thank you.